Internal Communications Specialist

Internal Communications Specialist

Key Responsibilities:

The Internal Communications Officer is responsible for the following:

  • Develop and manage delivery of a comprehensive and coordinated internal communication strategy that supports the company’s goals and is aligned with brand characteristics
  • Develop an understanding and awareness of the internal communication needs within all functional areas of the Company
  • Continuous improvement of core internet communication channels and establishment of new channels using newsletters, intranet, social media etc.
  • Liaise with the web team to continually develop the internal Intranet as an effective internal communications tool and to ensure it meets the needs of its audience
  • Coordinate in a timely manner, employee communication through a range of channels to ensure ease of access, clarity and consistency of message
  • Development of a network of internal communication champions within the business to stimulate content and provide feedback for internal communication activity
  • Working closely with Managers to develop plans to communicate specific initiatives
  • Develop and oversee consistent, effective and clear copy writing relating to internal communication across the business, embedding the company brand values
  • Identify relevant communications and employee engagement opportunities and events, and evaluate their effectiveness; gather and act on meaningful employee feedback
  • Perform any other duties within corporate communications as required

Requirements:

  • Degree in any of the following preferable: Marketing, Communications, PR, Journalism
  • Good experience creating and managing intranet content is desirable
  • Excellent communication: interpersonal, written and presentation skills
  • Strong service-orientation, results driven and proactive
  • Experience working in a deadline-driven environment
  • Ability to think strategically and identify ways to improve communication
  • Proficiency in Microsoft Office

Facilities/Maintenance Manager

Job Summary and Mission

The Facilities/Maintenance Manager shall be fully responsible for all preventative, repair and maintenance actions that occur during shifts, and for the direction, supervision, performance and control of all administrative, operation, maintenance, repair, and related services of the facilities Maintenance and Utilities.

Key Responsibilities

  • Serve as the on-site manager representing the Contractor and shall supervise and train their employees to ensure compliance with all provisions of this contract
  • Responsible for all day-to-day operations and maintenance, performance, supervision, and control of services provided under this contract and that these services are performed in an effective and efficient manner
  • Must be fully familiar with the requirements of the contract, the schedules and ensure the proper skilled staffing levels are provided
  • Must implement and adhere to the policies and procedures
  • Meet with the Administration and the Contractor’s corporate management on matters relating to the services performed with a view toward obtaining effective coordination of all operations
  • Implement policies and procedures of the Administration and the Contractor relating to all services covered by the application of specifications
  • Issue reports and summaries to the Administration as required
  • Assist the Administration with review of existing new and proposed construction documents and diagrams for new work
  • Develop and implement with Administration’s written approval long-range maintenance and repair plans for equipment and systems
  • Responsible for the training of the Contractor’s on-site personnel in the performance of their duties
  • Ensure that the work responsibilities are allocated properly among subordinates by the development and implementation of manpower schedules
  • Establish and coordinate a preventive maintenance program, work methods procedures, and an efficient work-scheduling program to result in an efficient operation
  • Responsible for the establishment of performance standards for each phase of work
  • Responsible for the adherence to standard practices and quality specifications for all work performed
  • Establish a program for the acquisition, storage, and accountability of all operating materials, tools, and equipment
  • Acquire the services of outside subcontractors, evaluate bids, make recommendations to the Administration, and supervise subcontract work to its completion
  • Make regular inspections of the condition of all equipment and systems under this contract; report findings, and the actions required correcting any deficiencies
  • Maintain MAXIMO system through work order generation, initiating, tracking, scheduling, updating, planning, reconciling, etc.
  • Establish and implement a quality control program to include tracking and reviewing all work order
  • Coordinate agendas of monthly meetings among the Administration and the Contractor, ensuring follow through of actions and timelines of meetings
  • Maintain and reconcile periodically an accurate key inventory of Administration issued keys, tools and equipment
  • Develop and oversee an effective work safety program
  • Shall be capable and licensed to drive a motor vehicle
  • Perform any additional duties on an as required basis where such duties are within the scope of contractual limitations or as required by the Administration
  • Provide safe environment for work force and visitors
  • Develops, monitors, and administers MDE compliance requirements in coordination with Office of Fair Practices

Qualifications

  • Bachelor’s degree (B.A.) from four-year College or university with a bachelor’s degree in Engineering, Business Administration, Electrical/Mechanical Schooling; or six to ten years related experience and/or training with heavy equipment and fleet management; four (4) of which must have been in an administrative capacity managing staff, developing industrial equipment maintenance programs, and budgets in a heavy equipment fleet environment. Experience and education may be substituted, one for the other, on a year for year basis.
  • Experience in modern fleet financing, acquisition methodologies (i.e., leasing), work scheduling and estimating.
  • Excellent leadership and people management skills
  • Experience in business development, sales and commercial negotiation & pricing
  • Wide ranging general management experience, with some years of senior management experience
  • Extensive management and/or support service experience
  • Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
  • Interpersonal skills: Independence, decisiveness, and the ability to work accurately and independent of immediate support
  • Able to influence, engage and motivate at all levels
  • Flexible, determined to succeed and self-motivated
  • All applicants must hold requisite employment authority to work in the USA
  • Must be at least 18 years of age
  • Must pass pre-employment drug screen
  • Possess and maintain current valid Maryland driver’s license
  • Ability to proficiently read, write and speak English
  • Able to remain calm under pressure
  • Must pass FBI background check and obtain US Customs seal
  • Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills and Abilities

  • Ability to learn quickly
  • Ability to understand and carry out oral and written instructions and request clarification when needed
  • Strong interpersonal skills
  • Ability to work as part of a team
  • Ability to build relationships

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate physical effort required in this role. Handling of lightweights, intermittent standing, sitting and walking. Uncomfortable working conditions due to dirty equipment, loud noises, heat, dust, weather, and fumes associated with fleet maintenance activity.

Project Manager

Job Summary and Mission

The Project Manager shall be fully responsible for all preventative, repair and maintenance actions that occur during shifts, and for the direction, supervision, performance and control of all administrative, operation, maintenance, repair, and related services of the facilities Maintenance and Utilities.

Key Responsibilities

  • Serve as the on-site manager representing the Contractor and shall supervise and train their employees to ensure compliance with all provisions of this contract
  • Responsible for all day-to-day operations and maintenance, performance, supervision, and control of services provided under this contract and that these services are performed in an effective and efficient manner
  • Must be fully familiar with the requirements of the contract, the schedules and ensure the proper skilled staffing levels are provided
  • Must implement and adhere to the policies and procedures
  • Meet with the Administration and the Contractor’s corporate management on matters relating to the services performed with a view toward obtaining effective coordination of all operations
  • Implement policies and procedures of the Administration and the Contractor relating to all services covered by the application of specifications
  • Issue reports and summaries to the Administration as required
  • Assist the Administration with review of existing new and proposed construction documents and diagrams for new work
  • Develop and implement with Administration’s written approval long-range maintenance and repair plans for equipment and systems
  • Responsible for the training of the Contractor’s on-site personnel in the performance of their duties
  • Ensure that the work responsibilities are allocated properly among subordinates by the development and implementation of manpower schedules
  • Establish and coordinate a preventive maintenance program, work methods procedures, and an efficient work-scheduling program to result in an efficient operation
  • Responsible for the establishment of performance standards for each phase of work
  • Responsible for the adherence to standard practices and quality specifications for all work performed
  • Establish a program for the acquisition, storage, and accountability of all operating materials, tools, and equipment
  • Acquire the services of outside subcontractors, evaluate bids, make recommendations to the Administration, and supervise subcontract work to its completion
  • Make regular inspections of the condition of all equipment and systems under this contract; report findings, and the actions required correcting any deficiencies
  • Maintain MAXIMO system through work order generation, initiating, tracking, scheduling, updating, planning, reconciling, etc.
  • Establish and implement a quality control program to include tracking and reviewing all work order
  • Coordinate agendas of monthly meetings among the Administration and the Contractor, ensuring follow through of actions and timelines of meetings
  • Maintain and reconcile periodically an accurate key inventory of Administration issued keys, tools and equipment
  • Develop and oversee an effective work safety program
  • Shall be capable and licensed to drive a motor vehicle
  • Perform any additional duties on an as required basis where such duties are within the scope of contractual limitations or as required by the Administration
  • Provide safe environment for work force and visitors
  • Develops, monitors, and administers MDE compliance requirements in coordination with Office of Fair Practices

Qualifications

  • Bachelor’s degree (B.A.) from four-year College or university with a bachelor’s degree in Engineering, Business Administration, Electrical/Mechanical Schooling; or six to ten years related experience and/or training with heavy equipment and fleet management; four (4) of which must have been in an administrative capacity managing staff, developing industrial equipment maintenance programs, and budgets in a heavy equipment fleet environment. Experience and education may be substituted, one for the other, on a year for year basis.
  • Experience in modern fleet financing, acquisition methodologies (i.e., leasing), work scheduling and estimating.
  • Excellent leadership and people management skills
  • Experience in business development, sales and commercial negotiation & pricing
  • Wide ranging general management experience, with some years of senior management experience
  • Extensive management and/or support service experience
  • Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
  • Interpersonal skills: Independence, decisiveness, and the ability to work accurately and independent of immediate support
  • Able to influence, engage and motivate at all levels
  • Flexible, determined to succeed and self-motivated
  • All applicants must hold requisite employment authority to work in the USA
  • Must be at least 18 years of age
  • Must pass pre-employment drug screen
  • Possess and maintain current valid Maryland driver’s license
  • Ability to proficiently read, write and speak English
  • Able to remain calm under pressure
  • Must pass FBI background check and obtain US Customs seal
  • Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills and Abilities

  • Ability to learn quickly
  • Ability to understand and carry out oral and written instructions and request clarification when needed
  • Strong interpersonal skills
  • Ability to work as part of a team
  • Ability to build relationships

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate physical effort required in this role. Handling of lightweights, intermittent standing, sitting and walking. Uncomfortable working conditions due to dirty equipment, loud noises, heat, dust, weather, and fumes associated with fleet maintenance activity.

Content Marketing Executive

Ascension Executive Recruitment is delighted to be recruiting a Marketing Executive on behalf of an exciting Irish owned business based in Dublin 24. The purpose of this role is to deliver sophisticated online and email marketing campaigns in order to drive and support sales leads to the Field Sales team and to ensure supporting marketing literature is in place for trade shows and sales meetings.

The role

  • Co-ordination and execution of marketing campaigns
    • With a focus on online initiatives
    • Both inbound and outbound marketing campaigns
  • Managing direct mail, newsletter, brochure and advertising campaigns
  • Campaign effectiveness measurement and reporting
  • CRM Record Maintenance
  • Assisting with design, development and maintenance of online infrastructure
  • Copywriting for online and print communications
  • Ensuring that everything publish online is Search Engine Optimised
  • Trade show coordination and planning

Key duties

  • Marketing campaign management
  • Plan and carry out direct marketing activities, such as:
    • Inbound marketing campaigns
    • Outbound marketing campaigns
    • Postal campaigns
    • Trade show
    • Telesales
  • Copywriting content on web sites for accuracy, grammar, uniqueness and SEO
  • Designing & executing mailing campaigns
  • Implementing lead nurturing strategies.
  • Campaign effectiveness measurement and reporting
  • Database management – contact data. Customer segmentation and profiling
  • Database management – product information.
  • Product management for marketing campaigns and website content
  • Updating and maintaining company websites, blog and social media pages
  • Website support for both existing and new customers
  • Management of out-sourced marketing activities, such as graphic design for print and exhibition stands

Knowledge and Skills Required

 

  • The candidate must be innovative, responsible, self-motivated and willing to work hard in this challenging and diverse role.
  • The chosen candidate must also work well within a team environment as well as on their own initiative.
  • The ability to work under pressure and meet tight deadlines is a must.
  • Understanding of e-commerce and SEO principles is a must

Knowledge of any or all of the following:

  • SEO Techniques
  • Content creation for Inbound marketing
  • Web Design / Development – HTML / CSS
  • Graphic Design package
  • Google Analytics
  • Email Marketing Automation platform

Project Manager

Job Summary and Mission

The Project Manager shall be fully responsible for all preventative, repair and maintenance actions that occur during shifts, and for the direction, supervision, performance and control of all administrative, operation, maintenance, repair, and related services of the facilities Maintenance and Utilities.

Key Responsibilities

  • Serve as the on-site manager representing the Contractor and shall supervise and train their employees to ensure compliance with all provisions of this contract
  • Responsible for all day-to-day operations and maintenance, performance, supervision, and control of services provided under this contract and that these services are performed in an effective and efficient manner
  • Must be fully familiar with the requirements of the contract, the schedules and ensure the proper skilled staffing levels are provided
  • Must implement and adhere to the policies and procedures
  • Meet with the Administration and the Contractor’s corporate management on matters relating to the services performed with a view toward obtaining effective coordination of all operations
  • Implement policies and procedures of the Administration and the Contractor relating to all services covered by the application of specifications
  • Issue reports and summaries to the Administration as required
  • Assist the Administration with review of existing new and proposed construction documents and diagrams for new work
  • Develop and implement with Administration’s written approval long-range maintenance and repair plans for equipment and systems
  • Responsible for the training of the Contractor’s on-site personnel in the performance of their duties
  • Ensure that the work responsibilities are allocated properly among subordinates by the development and implementation of manpower schedules
  • Establish and coordinate a preventive maintenance program, work methods procedures, and an efficient work-scheduling program to result in an efficient operation
  • Responsible for the establishment of performance standards for each phase of work
  • Responsible for the adherence to standard practices and quality specifications for all work performed
  • Establish a program for the acquisition, storage, and accountability of all operating materials, tools, and equipment
  • Acquire the services of outside subcontractors, evaluate bids, make recommendations to the Administration, and supervise subcontract work to its completion
  • Make regular inspections of the condition of all equipment and systems under this contract; report findings, and the actions required correcting any deficiencies
  • Maintain MAXIMO system through work order generation, initiating, tracking, scheduling, updating, planning, reconciling, etc.
  • Establish and implement a quality control program to include tracking and reviewing all work order
  • Coordinate agendas of monthly meetings among the Administration and the Contractor, ensuring follow through of actions and timelines of meetings
  • Maintain and reconcile periodically an accurate key inventory of Administration issued keys, tools and equipment
  • Develop and oversee an effective work safety program
  • Shall be capable and licensed to drive a motor vehicle
  • Perform any additional duties on an as required basis where such duties are within the scope of contractual limitations or as required by the Administration
  • Provide safe environment for work force and visitors
  • Develops, monitors, and administers MDE compliance requirements in coordination with Office of Fair Practices

Qualifications

  • Bachelor’s degree (B.A.) from four-year College or university with a bachelor’s degree in Engineering, Business Administration, Electrical/Mechanical Schooling; or six to ten years related experience and/or training with heavy equipment and fleet management; four (4) of which must have been in an administrative capacity managing staff, developing industrial equipment maintenance programs, and budgets in a heavy equipment fleet environment. Experience and education may be substituted, one for the other, on a year for year basis.
  • Experience in modern fleet financing, acquisition methodologies (i.e., leasing), work scheduling and estimating.
  • Excellent leadership and people management skills
  • Experience in business development, sales and commercial negotiation & pricing
  • Wide ranging general management experience, with some years of senior management experience
  • Extensive management and/or support service experience
  • Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
  • Interpersonal skills: Independence, decisiveness, and the ability to work accurately and independent of immediate support
  • Able to influence, engage and motivate at all levels
  • Flexible, determined to succeed and self-motivated
  • All applicants must hold requisite employment authority to work in the USA
  • Must be at least 18 years of age
  • Must pass pre-employment drug screen
  • Possess and maintain current valid Maryland driver’s license
  • Ability to proficiently read, write and speak English
  • Able to remain calm under pressure
  • Must pass FBI background check and obtain US Customs seal
  • Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills and Abilities

  • Ability to learn quickly
  • Ability to understand and carry out oral and written instructions and request clarification when needed
  • Strong interpersonal skills
  • Ability to work as part of a team
  • Ability to build relationships

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate physical effort required in this role. Handling of lightweights, intermittent standing, sitting and walking. Uncomfortable working conditions due to dirty equipment, loud noises, heat, dust, weather, and fumes associated with fleet maintenance activity.

Warehouse & Production Manager

Ascension Executive Recruitment is recruiting a Warehouse & Production Manager on behalf of a large distributor of products to the Agricultural and construction industry.

KEY RESPONSIBILITIES.

Main Duties

  • Ensure all Production related processes are effectively managed to support the current and future needs of the business.
  • Obtain forecasts from Sales and Marketing and generate forecasts to maintain optimal stocking levels in all stock locations.
  • Resolve problems concerning transportation, logistics systems, imports or exports or customer issues.
  • Support continuous improvement initiatives and identify inefficiencies and cost optimisation opportunities
  • Visibly present on the Warehouse floor actively monitoring work and planning to ensure all deadlines are achieved whilst adhering to company policies.
  • Responsible for overseeing inventory, distribution of goods and facility layout.
  • Monitor and analyse the current system of production or provision to check its effective, and devise a strategy for improving where required.
  • Generate management reports in line with our KPIs.
  • Demand planning, forecasting and production scheduling.
  • To manage all direct reporting colleagues, including training, performance, motivation and one to ones.
  • Serve as the primary point of contact when there are customer issues relating to quality of product or any packaging related issues.

KEY REQUIREMENTS:

  • 5 years’ experience at Warehouse Management level in a production warehousing environment of ISO quality.
  • Commercially-astute and proven ability to work under pressure and to tight deadlines in a customer centric organisation.
  • High degree of computer literacy and experience of warehouse management systems.
  • Customer focused with strong problem solving and communication skills.
  • Good delegation skills.
  • Driven to motivate and lead the team to be the best and strive for results.
  • Working knowledge of H&S legislation with the ability to implement H&S policy.
  • Experience of loading vehicles within H&S guidelines.
  • Self-Starter and works on own initiative.
  • Ability to drive change through team work and interact effectively with others, interpersonal and communication skills are essential.
  • Adaptable and flexible, with a positive attitude and disposition.

Responsible Gambling Specialist

Responsible Gambling Specialist

  • 3+ years’ experience in the field of responsible gambling for both online and retail.
  • Demonstrable knowledge of UKGC, GRA or other Gambling regulations.
  • Excellent communication and writing skills.
  • Strong attention to detail.
  • Ability to engage with and influence multiple work streams within the business.
  • Strong prioritisation and decision-making skills, with ability to manage a high volume of tasks.
  • Experience of working in a risk-based environment.
  • Complete discretion.

Payroll Specialist

Overview

We have an opportunity for a Payroll Specialist. The ideal candidate will be highly proficient in all aspects of multi-state payroll (including all of North America), adept at correct solutions and results driven with a bias towards integrity, action and delivery. You must be highly proficient in Excel and working knowledge of In-house HCM Systems (UltiPro, Oracle, Peoplesoft, SAP, Workday, etc).

Main accountabilities include:

  • Successfully administer Bi-Weekly and Weekly Payroll using Ultimate Software (Ulti-Pro)
  • Research and verify required off cycle and payroll adjustments.
  • Initiate and provide guidance in the correction of discrepancies and calculate appropriate deduction.
  • Issue off cycle adjustment and calculate overpayment deductions.
  • Research and verify employee data and initiate corrections where necessary.
  • Generate and distribute Records of Employment via electronic upload to Service Canada for any employee’s interruption of earnings.
  • Respond to inquiries and requests from government bodies, pay service representatives and employees.
  • Review, calculate and initiate legal garnishment deductions.
  • Communicate garnishment requirements with employees and acknowledgement with garnishees.
  • Review, calculate and verify deductions; allocate statutory benefit, pension, garnishment, and other deductions for retro-active payments.

Qualifications and Experience:

  • 2 – 4 years of progressive Canadian Payroll processing skills
  • Experience in an in-house Payroll environment
  • At least 3 years of experience in payroll related discipline such as payroll accounting or timekeeping.
  • Previous experience with Ultimate Software (HCM) will also be considered an asset.
  • Demonstrated computer efficiency using Microsoft Office application is needed, strong emphasis in Excel (v-lookup functions and pivot tables)
  • Success in this position requires the following:
    • Knowledge of Payroll: payroll processes and procedures.
    • Skills: accounting, communication, customer service, computer, and mathematical skills.
    • Abilities: motivated, flexible, able to maintain confidentiality, high initiative, able to work within a team, multitask orientated.

Quality & Risk Manager

Key Responsibilities

  • Perform regular audits and in conjunction with business owners support the design of control systems.
  • Develop company policies and processes.
  • To take a leadership role in driving improvement initiatives across the business
  • Regularly assess the efficiency of control systems and recommend effective improvements.
  • Review and evaluate company procedures and reports to identify hidden risks or common
  • Coordinate with different department managers to review all departmental compliance policies.
  • Perform regular audits on company procedures and processes (For example and not limited to ISO 9001. ISO 14001, OHSAS 18001 and ISO 27001)
  • Lead employee training sessions on data protection and company compliance issues.
  • Responsible for liaising with and facilitating external audits
  • Support the business with data protection requirements
  • Produce timely reports for outlining findings and recommendations including on-going corrective / preventive actions, and the effectiveness of those actions put into practice
  • Operate to the highest standards of integrity and maintain confidentiality over information obtained while carrying out duties

Requirements:

  • Bachelor’s degree and/or relevant experience with regards to process audits and improvement
  • A minimum of 3 years’ experience working in a compliance role (please note this is not a financial compliance role).
  • People management experience (you will have one direct report)
  • Excellent working knowledge and proven track record in in data protection and quality system requirements
  • Outstanding communication and interpersonal abilities.
  • An analytical mind-set with excellent organisational skills
  • Full Clean Driver’s Licence

Responsible Gambling Specialist

 

Responsible Gambling Specialist

  • 3+ years’ experience in the field of responsible gambling for both online and retail.
  • Demonstrable knowledge of UKGC, GRA or other Gambling regulations.
  • Excellent communication and writing skills.
  • Strong attention to detail.
  • Ability to engage with and influence multiple work streams within the business.
  • Strong prioritisation and decision-making skills, with ability to manage a high volume of tasks.
  • Experience of working in a risk-based environment.
  • Complete discretion.