Warehouse Operative

Warehouse Operative

Permanent

Full Time

Department: Warehouse

Location: Sandyford, Dublin 18

Reports To: Warehouse & Logistics Manager

Salary: €26-28k DoE

Job Purpose

Accurate and efficient management of stock coming into and out of the warehouse.

Essential Duties and Responsibilities

  • Processing Goods In, as per agreed company procedure
  • Processing Goods Out, as per agreed company procedure
  • Processing Returns, as per agreed company procedure
  • Picking & Packing of orders to the required high level of accuracy
  • Checking packed orders for accuracy
  • Assisting with Stock Takes when required
  • Collection Counter
    • Taking customer Orders
    • Pick/Packing these orders
    • Customer Service
  • Putting Stock away as required
  • Housekeeping – keeping warehouse in a tidy and organised state to aid efficient running of the business.
  • Testing of Flynn Parts
  • Rope Area
    • Ensuring area has enough raw material
    • Cutting rope as per customer orders
    • Checking cut rope for quality against order
  • Using company assigned IT System (Sage) as required
  • Administration of courier process when required
  • Adhering to company procedure in relation to required paperwork
  • Use of Forklift, if trained to do so
  • Delivery of goods using company vehicle, if required and qualified to do so
  • Attend training as required

From time to time there may be requirements for Warehouse Operatives to work in different locations. Advance notice will be given when such requirements arise.

The above list is not exhaustive and due to the nature of the role other reasonable duties will be assigned from time to time.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This is a physical role, manual handling, use of mechanical aids, climbing ladders and frequent movement are core elements of this role.

Administrator, Business Process Coordination

Administrator, Business Process Coordination

Starting salary: €26,613 per annum (incremental scale).

One year fixed term contract

Hybrid role: working in the office a minimum of two days per week

and can avail of working remotely up to a maximum of three days per week subject to terms

Role Summary:

The Administrator is responsible for ensuring that all assigned National Variations Applications

are processed from point of allocation through to issue, while liaising with colleagues both

internally and externally. The administrator is responsible for ensuring efficient processing of

applications assigned.

The Administrator will work closely with the:

  • Case Administrator and Case Manager
  • Business Process Coordination Case Administrators
  • Business Process Coordination Manager
  • Receipt and Validations Case Manager and teams
  • Clinical Assessment Managers and teams
  • Pharmaceutical Assessment Manager and team
  • Scheduling department
  • Other areas within the organisation, as required

Key Responsibilities:

Operational Objectives

  • Provision of support to case administrators and case manager
  • Administrative support in the processing of assigned applications
  • Ensure effective distribution and co-ordination of all assigned cases from point of allocation through to issue.
  • Working closely with the assessment team to provide them with efficient administrative support.
  • Processing and managing non-assessed applications to a high standard and within the
  • timelines.
  • Monitoring progress and status of cases to agreed timelines.
  • Updating and utilising all relevant technology in a timely manner, including our internal workflow systems and external European database, to assist in the efficient processing of assigned applications.
  • Provide support and cross cover to other sections within BPC
  • Liaising with external customers including pharmaceutical companies and other European regulatory bodies
  • Liaising with other members of the Human Products Registration and Authorisation Department.
  • Non-product specific administration/secretarial work including typing, post, telephone
  • queries, filing, photocopying and reception.

Quality Management

  • Supporting the effective management of the Quality Management System within the BPC section.
  • Working with colleagues to develop and implement licensing policy and practice.

Performance Management

  • Participating in the performance development programme (PDP) of the organisation and
  • contributing to the setting of goals and objectives.
  • Working with the Case Administrator/Case Manager to agree appropriate performance
  • related targets.
  • Reporting regularly on progress against specified objectives, goals and performance
  • targets.
  • Taking measures to identify and resolve issues impacting performance.
  • Effectively communicating objectives, goals and performance targets within the team.
  • Promoting a positive, open, friendly and professional working environment.

Communication/Customer Service

  • Participating at regular internal team, section and department meetings.
  • Working with the team to ensure delivery of efficient and effective customer service.
  • Ensuring that organisational policies and procedures are communicated in a consistent way to stakeholders.
  • Liaising with relevant external organisations in relation to activities and processes relevant to the section.

General

Performing other duties as the organisation may reasonably require

Qualifications & Experience:

To be considered for this post, candidates must have:

  • Some relevant experience in a busy office environment
  • Ability to meet deadlines and reach targets.
  • Excellent organisation skills including the ability to prioritise and manage large volumes of work
  • Ability to use initiative and maintain output & productivity
  • Excellent communication and interpersonal skills to liaise with relevant parties as required
  • Ability to engage with stakeholders and understand their needs
  • Excellent attention to detail
  • Working knowledge of Microsoft office and database administration
  • Previous experience working as part of a team

Clerical Officer Grade 3

Clerical Officer Grade III

A number of Clerical Officer Grade III roles have become available

Salary: €13.80 per hour

The main purpose for this role is to provideadministrative support. You will report to the General Manager or the other nominated manager/supervisor on duty.

Key Responsibilities

Administration

  • Ensure payment and invoicing deadlines are strictly adhered to
  • Maintaining a working knowledge of relevant legislation and national financial regulation
  • General Administrative duties including; archiving, filing, organising, planning, etc
  • Ensure confidentiality is maintained and consistent procedures are followed at all times
  • Provide support on queries when required
  • Support team members and complete any other tasks when required

Customer Service

  • Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team
  • Excellent communication skills – written, oral, reading and understanding
  • Ensure customers,guests and team members are treated with dignity and respect
  • Report back to the supervisor/manager if and when require

Finance Assistant

Finance Assistant

Orange recruitment have a excellent opportunity for to work withing the public sector. As a Finance Assistant you will assist the General Ledger Team with the Year and the month End close process. And also to assist with the Fixed Asset verification project.

This job requires travel to different locations around Ireland.

Hybrid Working model, Office Based in Dublin or Galway

Salary €27,708 Salary (pro rata)

Finance Operations

  • Providing support to the General Ledger Team in relation Journal preparation and Balance Sheet Reconciliation.
  • Assist with the fixed asset verification project- Obtaining reliable information about assets for example confirming the physical existence of the asset, location of the asset, the tagging of the asset , status and comparing finding with Fáilte Irelands Fixed Asset Register.
  • Assist with administering other tasks across the Finance Team area, as required.

Essential Criteria

  • Minimum of 2 years’ experience in a Finance role.
  • Display proficiency in Microsoft Office skills, particularly Excel throughout your application
  • A Professional Qualification (minimum Level 6 under the QQI Framework) in a related discipline is essential
  • Ability to work as part of a team.
  • High attention to detail with an eye for accuracy.
  • Ability to communicate articulately and effectively both orally and in writing
  • Ability to liaise with suppliers and internal departments to ensure issues are
  • handled efficiently and effectively
  • Ability to travel nationally when required.

Desirable Criteria

  • Knowledge of Financial Management system such as Integra or similar package
  • Knowledge of Banking online.
  • Knowledge of Journal preparation and posting transactions.
  • Knowledge of Balance Sheet Reconciliations.
  • An understanding of public sector financial practices.

Corporate Affairs Executive

Corporate Affairs Executive

The Corporate Affairs Executive will work closely with the Corporate Affairs Manager in developing the Corporate Affairs Section. The post holder will provide leadership, motivation, encouragement and effective management in the team by defining objectives, coordinating activities, agreeing priorities, maintaining effective communication lines and ensuring the maintenance of a positive working environment.

Salary €51,528 per annum (*incremental scale)

Hybrid Working and Flexi-Time

This is a two-year contract post

Annual leave (exclusive of usual public holidays) is 23 days per annum.

Reporting to the Corporate Affairs Manager, the role of the Corporate Affairs Executive will contribute to the management of a team with responsibility for;

* Best practice in the application of the Freedom of Information (FOI) Act

* Reception

* The development of customer service help desk and innovation queries

* Working with the corporate manager on other projects within corporate affairs as required.

* Becoming familiar with the full corporate affairs functions to provide support as needed.

Operational Objectives

  • Managing Freedom of Information requests across the organisation in a timely manner to ensure compliance with Freedom of Information Act. (Full training will be provided on the FOI Act.)
  • Designing and implementing new systems to make the tracking of FOI request more transparent and milestone driven.
  • Working with the other departments to identify a FOI champion to help co-ordinate the delivery of FOI Requests in those departments.
  • To develop the admin resource so that they can provide support to the FOI function.
  • To cross train other colleagues in the Corporate Affairs unit so that they can provide support to the function.
  • Managing Freedom of Information appeals and liaising with the Information Commissioner to ensure corrective actions are taken.
  • Reporting Freedom of Information statistics quarterly to the Department of Health.
  • Ensure training and refresher courses are available to decision makers.
  • Consider and develop transparency policies to better improve access to documents.
  • Provide cover for other corporate affairs areas as required including events and travel

Quality and Knowledge Management

  • Assisting in the effective implementation of the Quality Management System
  • Ensuring that appropriate Standard Operating Procedures (SOPs) and guidelines are developed, implemented, updated and communicated on an ongoing basis within the section
  • Participating and managing the involvement of the section in any internal audits including the identification and implementation of any required corrective actions

Performance Management

  • Work with the Corporate Affairs Manager and other colleagues to promote effective performance within the department
  • Ensure that all processes are continuously reviewed and amended as required to optimise performance
  • Taking measures to identify and resolve issues impacting performance
  • Openly recognise good performance and promote a culture of performance improvement in the section

Communications/Customer Service

  • Participate in regular team/section meetings
  • Assist in ensuring information flow within the section
  • Ensure that policies and procedures are communicated in a consistent way to stakeholders

To be considered for this post, ideally the candidate will:

  • Possess excellent administrative skills and be proficient in using word and excel.
  • Display a high level of diligence and accuracy. and be able to plan, organise and execute the workload
  • Relevant experience with the management
  • Demonstrate excellent planning and organisation skills
  • Excellent analytical skills and proven problem-solving ability.
  • Experience of implementing and managing projects.
  • Excellent verbal and written communication skills with the ability to adapt to various multi-disciplinary teams
  • Excellent stakeholder management skills
  • A strong customer service focus
  • Proven ability to use initiative and work unsupervised

In addition, it would be beneficial to have;

  • A relevant third level qualification e.g. business or management or other related discipline
  • Ability to negotiate and make decisions
  • Ability to motivate a team, be an excellent team player and be able to work collaboratively with and through others

Director of Operations

Director of Operations

Full Time Permanent

€51,880 (starting salary)

This role is fully remote.

Holiday leave is 25 days per year.

Orange Recruitment have an exciting role for someone who loves working in a dynamic environment, committed to progressive values, has a ‘can do’ attitude, is an excellent problem solver, curious, open minded, innovative and highly organised.

In this role you will work closely with the Executive Director who is responsible for organisational strategy.

To be considered for this role you need to be someone who

  • Has experience in a senior management especially staff management;

  • Has skills and experience managing budgets & management of funds;

  • Has excellent decision making skills, applied often under pressure, within tight timeframes

  • Adept at managing and mitigating potential conflict;

  • Has excellent teamwork skills that foster accountability, leadership, inclusiveness;

  • Is able to demonstrate excellent problem solving skills and experience;

  • Is an exceptional communicator adept at thinking through complex information and communicating simply and clearly;

  • Has excellent project management experience and skills;

  • Can work strategically and stay focused in a highly pressured environment;

  • Is passionate about equality and social justice;

  • Comfortable working with digital platforms and remote working environments;

Team Co-Ordination

  • Coordinate team communication and team decision making;

  • Problem solve and create solutions where and when needed;

  • Lead on team growth and development

  • Manage HR and employment policies and practices, including recruitment;

  • Coordinate line management and directly line manage team members

  • Coordinate team and organisational strategic and operational planning;

  • Project manage strategic organisational projects and innovations

Governance & Organisation

  • Ensure compliance with regulatory obligations;

  • Oversee the annual audit process;

  • Organise Board meetings, Finance & HR Subgroup, Governance Subgroup including all relevant reporting and ensure board members are engaged & supported;

  • Lead on managing organisational risks and designing responses;

  • Lead on data protection and GDPR compliance;

  • Lead on the development of organisational policies, systems and structures

Finance Management & Fundraising

  • Manage financial management accounts and reporting;

  • Manage grants and donations received and reported on in line with contractual obligations;

  • Prepare funding reports, financial reports and proposals;

  • Oversee the annual member fundraising plan and manage targets working closely with the Fundraising Lead;

  • Lead on the preparation of annual budgeting process;

  • Ensure Financial Policies are adhered to and in line with best practice.

Project Manager

Our client a Public Sector Body based in Dublin City are looking to recruit a Project Manager to join their team on a fixed term contract basis

JOB TITLE: Project Manager, Project Management Office (PMO)

Our client a Public Sector Body supports essential services through the development and implementation of a number of projects that scale from impacting a single internal system to projects that impact on food businesses and the wider public in general. These projects also range from the review or enhancement of existing systems/services to the development of innovative and sector leading technologies to implement changes in public engagement and improving public health. The Organisation has a project management framework and is looking for support to further develop and enhance internal skills and to improve the effectiveness of programme and project management.
The Organisation expect the assigned project manager to have a diverse set of project management skills with experience in the delivery of projects in various sizes of organisations – including other public sector bodies. This role provides an excellent opportunity for an experienced programme manager to assist a public sector body embed a fully functioning project management office and lead on the organisational development of the organisation .

Summary of Role
The postholder will be responsible for the development, performance, and successful delivery of a PMO in the organisation to support the delivery of programmes and projects in achieving organisation objectives. The postholder will ensure the PMO is optimised, and that the programmes and projects are performing in line with the agreed standards, processes, and deliverables. The job holder will also directly manage a number of projects.

Duties and Responsibilities

  • Manage a number of allocated projects as agreed.
  • Support the delivery of the organisation’s on-going portfolio of projects, as agreed by the SLT.
  • Enhance and develop project management skills, knowledge and practice within the organisation.
  • Support project managers in the scoping, development and management of their projects.
  • Collate programme reporting information for review by the PMO/SLT.
  • Support the PMO and SLT in the appropriate prioritisation, risk assessment and oversight of projects.
  • Support the SLT in their project governance role in relation to the management of the project portfolio.
  • Provide insights and suggest improvements in the organisation’s project management framework.
  • Facilitate a learning approach by assisting in the review of projects so that lessons learned are incorporated into future projects as well as ongoing business activities.
  • Lead the further development of the PMO and associated systems and processes within the company.
  • Drive developments in project management practice across the organisation fostering a culture of efficiency and collaboration through streamlined processes, procedures, and resource management.
  • Responsible for the design, development, and reporting of management information to the SLT supporting effective and timely decision making.
  • Oversee the governance process and procedures ensuring compliance and consistency of approach.
  • Drive improvements in performance in project delivery and execution across the organisation.
  • Maintain ongoing engagement with stakeholders and provide project support, coordination, and reporting.
  • Day-to-day support and assistance to project managers across the organisation in the management, monitoring and control of projects across a range of functions.
  • Determine priority focus areas for PMO development within the organisation.

The above list is not exhaustive, and you may be required to take on other duties and responsibilities for the effective and efficient performance of the role. The organisation operates within a changing environment, and you will be required to be flexible and adapt to these changes and to develop your role as a result going forward.

Requirements – Skills and Experience
Candidates must be able to demonstrate how they meet the following eligibility and essential criteria:

Eligibility Criteria

  • A relevant degree or equivalent professional qualification in a business or project management related discipline (Level 8 or higher qualification in the National Framework of Qualifications or equivalent)

and

  • A minimum of five years’ experience in a Programme/Project Management role within a commercial, voluntary, or public sector environment.

and

  • Recognised project management qualification & associate membership of a recognised project management professional body (or actively working towards)

Applications will also be considered from candidates with relevant formal qualifications considered to be of an equivalent or higher standard to those stated above.

Essential Criteria

  • Proven experience of setting up and managing a PMO.
  • Experience of developing, implementing, and embedding new processes and procedures to drive consistency and efficiencies across projects and programmes.
  • Strong stakeholder management and communication skills with evidence of improving programme and project process compliance.
  • Ability to analyse, interpret and challenge complex performance data and make sound decisions.
  • Understanding of relevant legislative guidance to which the organisation must adhere, to ensure appropriate execution and oversight.
  • Proven leadership & negotiation skills, commercial & financial awareness with strong organisational skills.

Recruitment Resourcer

Orange recruitment are looking to recruit 2 Full-Time permanent recruiters to join our dynamic team. Based in Dublin 2, this position is Hybrid. It offers a competitive salary.

Salary – €27,500 – €35,000 depending on experience.

Location – City Centre (Hybrid Model)

Job description

  • Implement overall recruiting strategy
  • Develop and update job descriptions and job specifications
  • Document job requirements and objectives and advertise jobs if necessary to ensure a constant flow of suitable applicants are available at all times.
  • Source and recruit candidates by using databases, social media etc.
  • Screen candidate’s CVs and conduct interviews using various reliable recruiting and in-house selection tools.
  • On-board new employees in order to become fully integrated and compliant
  • Provide analytical and well documented recruiting reports to the rest of the team
  • Act as a point of contact and build influential client and candidate relationships during the selection process.
  • Be able to identify future hiring needs with existing and new clients and act promptly

Requirement and Skills

  • 2+ years’ experience working in a similar environment i.e.: In-house recruiter or a staffing agency recruiter.
  • Excellent Communication and Interpersonal skills
  • 3rd Level qualification in a HR, Healthcare or Business related fields

Job Types: Full-time, Permanent

Salary: €27,500.00-€35,000.00 per year

Benefits:

  • Employee assistance program
  • Work from home

Schedule:

  • Day shift
  • Monday to Friday

Training and Recruitment Administrator

Job title: Training and Recruitment Administrator

Location: Cork City (Hybrid). The role will be based in the office 2-3 days per week so the applicants must live within reasonable commuting distance of Cork City as travel may be required.

Salary: €30,500

Overview: We are centred on developing people and the workforce with our brand currently encompasses two training and development companies, and two recruitment agencies. To support the growth of the Cork office, we are recruiting a Training and Recruitment Administrator to assist in the day to day administrative duties associated with the delivery of training programmes and to support Recruitment consultants in upholding quality and efficient service.

Job purpose: Supporting the team in delivery of training. Ensuring quality and efficiency for Recruitment services. Development of internal processes to support continued business growth.

Main responsibilities:

  • Coordination and administration of training and training programmes
  • Assisting Recruitment Consultants with the administrative aspects of recruitment and placement
  • Dealing with phone and email enquiries from clients, applicants and participants
  • Working collaboratively with a remote team and managing files in an online environment
  • Preparing reports and managing invoicing and payroll documentation
  • Adding content to the website, jobs boards and social media
  • Additional responsibilities:

  • Document control to assist in the tendering process
  • Assistance with internal projects on an ad hoc basis
  • Researching trends and topics in the industry
  • Attending training, expos and other industry events
  • Qualifications:

    • Training and Development, Business Administration, Human Resources or similar. Applications will also be considered from those with equivalent, relevant, demonstrable experience
    • Experience working in an office environment/administrative role
    • Business Administration experience
    • Microsoft Office suite (particularly in a cloud environment)
    • Travel may be required so a Full Clean Driver’s License is essential
    • The technology associated with remote work and collaboration
    • Strong communication, interpersonal and written Skills

    Desirable qualifications but not mandatory:

    • Experience in HR or Staff Training
    • Sales and Marketing background
    • High level customer service/support
    • Planning, evaluating, report writing
    • An interest in employee training and development
    • Flexibility and initiative
    • A problem solving attitude
    • Human Resources/ Personnel Management
    • Social Media and Website management
    • Contracting and Procurement
    • Project Management
    • Customer Relationship Management
    • Compliance and Quality Management

    Finance Manager

    We have an exciting opportunity for a Payroll Manager to join a busy team on a permanent basis.

    Duties and Responsibilities will include

    • Manage a team of 10 Payroll executives to deliver an effective payroll service
    • Supervision of all payrolls – weekly and monthly
    • Ensure company financial policies & procedures are implemented
    • Drive process improvements in all areas including use of systems and cross functional
    • Approval of all payrolls
    • Administration of pension schemes
    • Approval of all files for payment – payroll, deductions etc.
    • Reconciliation of payroll accounts

    The successful candidate should

    • Have 3 – 5 years previous experience in a busy payroll Management role
    • Have a strong payroll background with Revenue (ROS) experience, i.e. strong technical ability
    • Manage and Support the team to facilitate high performance, developing clear and realistic objectives and addressing performance issues if they arise
    • Take responsibility and be accountable for the delivery of agreed objectives
    • Successfully manage a range of different projects and work activities at the same time
    • Delegate work effectively