High Performance Coaching Lead

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Our client a National Sports Development Organisation are looking to recruit a High Performance Coaching Lead to join them on a fixed purpose contract

Job Purpose

The organisation’s new High Performance Strategy prioritizes the development of a comprehensive plan to advance the capacity of high performance coaching across the Irish system. This person in this new role will lead in the creation and delivery of the new policies, programmes and initiatives in line with that Strategy’s commitment to the establishment of quality coaching systems and structures.

Duties & Responsibilities

  • Develop a business plan to advance the capacity of coaching across the Irish high performance system
  • Lead the delivery of this business plan in collaboration with High Performance NGBs
  • Develop new initiatives in the specific area of Olympic and Paralympic coaching
  • Manage the budget set aside for that business plan ensuring adherence to established financial controls
  • Work in collaboration with the organisation’s Coaching and Institute to ensure consistency and sustainability of delivery
  • Contribute to the delivery of the High Performance Strategy as part of the High Performance Unit team
  • Lead on the development of key partnerships between the organisation and other key agencies in the sector including 3rd level institutions
  • Ensure personal knowledge and awareness of all matters relating to High Performance Sport

Role requirements:

Qualifications:

The post-holder will be academically strong, preferably with a primary degree and a post-graduate qualification.

Person Specification

The post-holder will be expected to have at least five years’ experience in high performance coaching with a significant portion of that experience in a strategic or senior management capacity.

The post-holder will have:

  • A high level of experience and understanding of high performance coaching
  • A high level of experience and understanding of high performance sport policy and practice
  • Experience in implementing and monitoring strategies and programmes
  • Broad knowledge of sports environment (policy, provision and practice) both nationally and internationally
  • The ability to operate effectively at strategic and policy levels and to contribute analytical depth to the organisation’s strategy and policies
  • A sound understanding of sport and the local and national infrastructure that influence sport including working in a public sector environment
  • Experience in dealing with complex issues and the ability to manage these effectively and to a high level
  • Well-developed skills in listening, communicating and negotiating
  • The knowledge and experience to lead diverse activities through effective management systems and a sustained focus on long-term goals
  • Excellent people skills evidenced through the ability to lead and motivate expert teams and to bring energy and focus to a disparate professional staff cohort
  • An openness to innovation and new approaches to meeting challenges

The post-holder will have a track record of significant relevant achievement which should include:

  • Proven ability to contribute to the development of strategies and the subsequent delivery of outcomes
  • Evidence of excellent abilities in general management
  • Evidence of the effectiveness of sophisticated communication skills capable of influencing and negotiating at all levels within a large organisation and with key external stakeholders (both nationally and internationally)

Accounts Payable Assistant – Galway

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Our client, a Public Body based in Galway is currently recruiting for an Accounts Payable Assistant. This is a contract opportunity up until the end of December 2020. The salary for this position is €25,151 per annum.

Job purpose:

The main purpose of the role is to process Accounts Payable financial transactions on a timely basis ensuring that suppliers are paid to terms.

Key responsibilities:

  • Manage the accounts payable mailbox
  • Check supplier invoices and credit notes to ensure the correct information is provided and where there are discrepancies contact the supplier
  • Manually register and process invoices/credit notes ensuring that only approved exceptions are processed
  • Match invoices to goods received notes (GRNs) entered
  • Ensure supplier invoices that are subject to Revenue withholding tax (PSWT) are processed correctly
  • Review copy invoices received and check and approve prior to registration to ensure that the invoice has not previously been processed
  • Issue report for non-purchase order invoices for cross checking
  • Perform Supplier Reconciliations and root cause analysis on account discrepancies (Delays, Copy invoices etc.)
  • Request supplier statements to ensure there are no outstanding balances
  • Liaise with suppliers to ensure that all balances are cleared
  • Check any legal notices or reminders regarding outstanding balances to ensure they are being resolved
  • General administration and other ad hoc duties as required from time to time

Required skills and experience:

  • Minimum of 1 years’ experience in an Accounts Payable or a Finance role
  • Ability to liaise with suppliers and internal departments to ensure issues are handled efficiently
  • IT proficient
  • A FETAC Level 5 / Accounting Technician qualification or a similar qualification is desired.
  • Knowledge of Financial Management system (such as Integra or similar package), Revenue online and banking online is desirable

Temporary HR Administrator – Public Sector

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Our client, a Public Body based in Dublin City Centre is currently recruiting for a Temporary HR Administrator. This is a temporary contract opportunity up until the end of May 2020. The salary for this position is €34,106 per annum.

Role purpose

The main purpose of the role is to provide day to day administrative support to the Human Resources function with particular focus on recruitment, induction, learning and development.

Key responsibilities:

  • Co-ordinate and support the Recruitment and Selection life cycle including note taking at interviews
  • Liaise with recruiting managers to develop role profiles, person specifications and advertising material and act as the point of contact for all candidates
  • Set up interviews and issue relevant correspondence
  • Administer HR related documentation, such as employment contracts, arrange staff inductions and orientations
  • Support the HR team in sourcing and delivering training initiatives
  • Set up training programmes ensuring appropriate notifications issue, facilities arranged and appropriate records are kept
  • Act as the first point of contact for HR related queries – research and resolve problems
  • Ensure relevant HR databases are up-to-date, accurate and complies with legislation
  • Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner
  • Contribute to HR projects, including the preparation of documents and conduction of follow-ups on timelines and deliverables
  • Provide support to Payroll, Pensions and the Human Resources Information System
  • Provide support in investigations for disciplinary and grievance procedures
  • Develop and maintain relationships with key stakeholders both internal and external
  • Other ad hoc duties which may be required from time to time

Required skills and experience:

  • At least two years’ experience in a HR support/administrative role that includes in-depth experience of organising recruitment campaigns including applicant screening and interviewing
  • Knowledge of HR policies and procedures, employment legislation, data protection, Human Resources Information Systems (HRIS)
  • Relevant degree or post graduate qualification in HR, L&D or Business Administration
  • An understanding of Public Sector HR, pay and pensions rules and regulations is desirable
  • CIPD membership is desirable

Senior Operations and Finance Officer – Public Body

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We are currently recruiting for a Senior Operations and Finance Officer for our client, a Public Body based in Dublin 1. This is a 6 month contract opportunity with a salary of €46,081 per annum.

Responsibilities:

  • Oversee the disbursement of EU Commission allocated funding for Erasmus + projects
  • Working with programme finance officers, conduct financial checks and risk assessments of project applications and final reports
  • Coordinate and implement the Financial Control procedures established by the Commission through overseeing and participating in financial checks of funded projects and monitoring of error rates
  • Analyse trends in programme and project expenditure including the tracking and analysis of commitment and absorption rates
  • Make recommendations for future funding commitments
  • Devise and implement a contracting process and act as a single contact point for all amendments related to contracts
  • Create and implement a Programme Operations Manual in compliance with requirements set out by the Commission and oversee relevant programme processes
  • Responsible for completion of the financial and statistical sections of the Yearly Report
  • Contribute to organisational learning through sharing of information and experience with colleagues
  • Any other task which may be assigned by the Unit Manager or Executive Director

Required experience and skills:

  • Qualification in relevant subject area
  • Demonstrable knowledge of finance and risk assessment
  • Knowledge of financial rules and regulations at both National and European levels
  • Proven expertise in financial control and funding allocation
  • Experience in compliance and audit processes
  • Project financial management experience
  • Strong communication and report writing skills

Senior Administrator – Kilkenny

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Our client, a not for profit organisation is currently recruiting for a Senior Administrator for their Early Years Operations Department. This is a contract opportunity up until the 31st December 2020. The salary for this position is €36,882 per annum. The location of this position is in Kilkenny.

Role summary:

The Early Year’s Department provides the Integrated Case Management Service nationally. The administrator has responsibility for the service within an allocated geographical area. The department holds a wide range of data on a broad set of programmes and beneficiaries who benefit from the State investment the organisation manages. The main purpose of this role is to support the team to improve efficiencies with regards to data collation and data quality, including the development of systems and automation of processes in that regard. The post holder will also be responsible for the coordination and implementation of administrative tasks related to service and programme delivery.

Key responsibility areas:

  • Assist in the collation of reports for internal and external audiences, collating service-level data across various systems for use by case managers.
  • Assist with solving data-related problems within the team and implement efficient data channels.
  • Develop and implement new processes to improve data quality control and data integrity.
  • Review and enhance data harvesting mechanisms with a view to implementing efficiencies.
  • Work with colleagues to develop processes for data sharing.
  • Supporting collation of data to respond to Funder Queries; Parliamentary Questions etc.
  • Coordination of Sustainability Funding process and funding requests with team
  • Supporting the compilation and accuracy of the Services of Concern reporting
  • Coordination and support of cyclical County Childcare Committee & Voluntary Childcare Organisations case management
  • Coordinating and dissemination of information in respect to compliance outcomes across team
  • Participating on Early Years Platform working groups as appropriate
  • Supporting Manager in respect to aspects of internal commissioning
  • Any other duties ad hoc duties as required

Requirements:

  • At least 2-3 years’ administration experience of working within a data environment with set deliverables
  • Relevant third level qualification is essential
  • Strong communication, interpersonal skills and ability to work with multidisciplinary teams
  • A good understanding of SharePoint, Dynamic 365 CRM, Excel, Power BI
  • A proven customer service ethos with strong relationship building skills across business teams and external stakeholders
  • Knowledge of workings of the community/voluntary/public sector is desirable

Development Co-ordinator – Kilkenny

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Our client, a not for profit organisation is currently recruiting for a Development Co-ordinator for their Early Years Department. This is a contract opportunity up to 31st December 2020. The salary scale for this position is €48,812 to €61,693 per annum. This position will be based in Kilkenny.

Role purpose:

Responsible for the provision of business mentoring to childcare providers to examine financial viability/sustainability and governance and to provide clear guidance in terms of evaluating a business model and providing clear actions plans for the way forward. The Development Coordinator within this department will also be responsible for delivering training and tailored supports to a caseload of early year’s services/ County Childcare Committees throughout the country with a specific focus on sustainability, governance and crisis management issues.

Key responsibility areas:

  • Be the primary point of contact for an identified caseload of organisations
  • Implement a case management process that profiles organisations and analyses capacity in terms of management, governance and finances
  • In collaboration with local agencies including the City/County Childcare Committee identify appropriate supports to develop and improve sustainable quality service provision
  • Identifying appropriate supports to develop and improved sustainable quality service provision in collaboration with local agencies including the City/County Childcare Committee
  • Provide mentoring, support and coaching to organisations to successfully deliver their contracts and meet reporting requirements through a variety of mediums – on-site visits, workshops, clinics and training events
  • Sign-post organisations and service providers to internal and external supports
  • Provide feedback on the outcome of appraisals of applications, or strategic/business/annual plans as and when required
  • Provide analysis and regular briefing documents to support communications internally and externally
  • Support networking, exchange of good practice, and supporting the development of organisations through wider networking opportunities etc.
  • Identify and provide feedback regarding identified risks and trends and make recommendations regarding supports and training requirements and suggesting how issues can be addressed or prevented
  • Assist in the collection, collation and analysis of monitoring data arising from the support, appraisal and performance monitoring processes
  • Undertake reviews of monitoring returns (incl. finance) against agreed output, result and impact indicators of individual contracts
  • Analyse financial information and audit reports in order to identify issues & provide supports
  • Appraise applications, business plans and strategic plans across a range of programmes
  • Produce formal reports and analysis at the appropriate stages of the appraisal process
  • Undertake reviews of Appeals of Funding decisions submitted by organisations
  • Any other duties within the general requirement of this job description which may be required from time to time

Required skills and experience:

  • Experience in providing business mentoring and evaluating business models, financial viability and developing business / actions plans
  • Strong understanding and experience of non for profit organisations /community organisations
  • Experience in implementing strategies to improve board governance, financial and organisational management and to manage conflicts/disputes
  • Experience in evaluating applications for funding or annual / strategic plans
  • Experience in the delivery of training and supports in the community / voluntary and/or statutory sectors
  • Proficient in MS packages, CRM, programme databases and SharePoint portals
  • Relevant Third Level qualification
  • Drivers licence and provision of car for business purposes

Finance Support Officer

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Our client, a not for profit organisation based in Dublin 4 is currently recruiting for a Finance Support Officer. This is a contract opportunity for up to 31st December 2020. The salary for this position is €26,298 per annum.

Role purpose:

Responsible for implementing effective financial administration systems, review and analysis of financial returns, carrying out administrative and financial checks on grant expenditure, production of financial information and the provision of general administrative support for the team.

Responsibilities:

  • Review financial reports submitted by beneficiary groups for accuracy and completeness
  • Carry out administrative and financial checks on grant expenditure to ensure all information submitted is compliant with programme requirements
  • Ensure financial/ non-financial data is correct and consistent
  • Provide support to beneficiary groups by directly responding to queries raised as part of the financial management process of the relevant grant scheme
  • Provide finance inputs to presentation materials for seminars, conferences and training sessions for beneficiaries/implementing bodies; participation in these as required
  • Responding to internal/external queries and information requests
  • Maintain effective information systems
  • Involvement in payment of funds to beneficiary groups via payment set up and other data inputs to facilitate payment run process
  • Implement and maintain efficient & effective financial administrative systems
  • Provide administrative back up and support to all aspects of the Team
  • Other ad hoc duties when required

Requirements:

  • 2/3 years work experience within financial accounts/ financial administration/payroll
  • Strong organisational skills and attention to detail
  • Ability to work to tight deadlines and prioritise tasks effectively
  • Computer literacy particularly in CRM systems, SharePoint, and MS packages

Desirable:

  • Relevant third level finance qualification (e.g. Certificate, Diploma, accounting technician/recognised payroll qualification) or equivalent
  • Knowledge of workings of the community/voluntary/public sector

HR Administrator

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Job Purpose

Reporting day-to-day to the HR Manager, the role of the HR Administrator is to manage the administrative aspects of HR and to assist and provide support to the HR department and all relevant stakeholders across a wide range of HR areas. HR areas include; HR information system administration, recruitment administration, contract management, probation management, employee support, manager support, HR reporting, and working/delivering on HR related projects.

Duties & Responsibilities

  • Support the implementation of overall strategy, objectives and goals of the Human Resources department.
  • Responsible for recruitment related administration activities supporting the end to end recruitment process, to include
  • Post vacancies on multiple platforms (website, social media etc.), where relevant
  • Processing of applications received and respond to queries in a timely manner forwarding any queries where required and follow up where necessary
  • Conduct reference checks for new hires as per the instructions of the recruitment lead
  • Manage the administration and system set up processes related to all appointments
  • Acting as a point of contact for HR related issues, providing timely and effective responses to management and employees
  • Update and maintain the HR systems and relevant personnel files to optimise data accuracy and effectiveness as required
  • Process, verify and maintain documentation relating to HR activities such as staffing movements and statutory/non statutory leave as appropriate
  • Responsible for the generation of reports both planned and ad doc, in a timely and accurate manner- utilising the HR system, time and attendance system and other relevant HR data sources
  • Conduct all scanning and filing in a timely, accurate and confidential manner
  • Ensuring that HR policies and procedures are communicated in a consistent way to stakeholders
  • Communicate and coordinate any HR or Health & Safety training
  • Participation & Management of the Performance Management Review System (PMR)
  • This is not an exhaustive list and the role will include any duties required by the organisation from time to time which are appropriate for the position and the needs of the organisation.

Desirable

  • The post-holder will be academically strong with a relevant qualification in Human Resources, Business Management or related discipline
  • Experience generating reports for review
  • Recruitment administration experience

Knowledge & Experience

  • 1 year’s relevant experience in a busy, service oriented administrative role, (preferably with exposure to a HR related role)
  • Proficiency in the use of computer systems, particularly MS Office Suite
  • Intermediate to Advanced competence in MS Excel (use of formulas, formatting etc)
  • Strong attention to detail
  • An understanding of processing confidential information
  • Excellent interpersonal and communication skills
  • Flexible, with the ability to manage work time effectively and work on own initiative

The desired candidate profile:

  • Enthusiastic and highly motivated
  • Flexible in their approach with strong problem solving skills, a commitment to quality service and be personally trustworthy.
  • Able to work independently and collaboratively, use their own initiative, and successfully deliver across a range of different projects and work activities at the same time.
  • Logical and pragmatic in approach, delivering the best possible results with the resources available.
  • Able to demonstrate that they meet the competencies outlined in the job specification and an ability to discharge all the functions of the position.
  • Skilled in communicating effectively at all levels within an organisation as well as engaging constructively with all stakeholders, with a proven ability to build and maintain a network of contacts and develop key business relationships.
  • Fully proficient in Microsoft Office.

Employment Advisor

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Orange Recruitment are currently looking to recruit an Employment Advisor for our client based in Dun Laoghaire. The objective of this position is to source job leads and long term sustainable employment opportunities for the organisations clients. This is a full time permanent opportunity. The salary for this position is €26,000 plus a monthly bonus if targets are achieved.

Responsibilities:

  • Ensure that all clients receive a professional, knowledgeable and friendly service
  • Produce quality employment leads for the organisations clients
  • Ensure that you are up to date with services and supports available to clients
  • Ensuring the organisation generates the volume and quality of commercially appropriate business and jobs to ensure the growth and profitability of the organisation
  • Appropriate reporting of business operations, risks and opportunities as they occur
  • Ensure that all correspondence is dealt with in a timely manner and recorded in the correct manner
  • Ensure that new business / job opportunities are identified and utilised effectively
  • To build business relationships in the area that support employment opportunities and provide ongoing support for employers
  • Helping clients to apply for employment opportunities and help them in preparing for job interviews and introduction to employers

Requirements:

  • A relevant 3rd level qualification is desirable
  • Previous experience within a similar position would be seen as an advantage
  • Excellent communication skills are essential

Senior Credit Controller

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We are currently looking for a Senior Credit Controller for our client based in Santry. This is a full time permanent opportunity.

Responsibilities:

  • Responsible for all aspects of collections and reconciliation of customer accounts, including sending invoices.
  • The aim of this position is to achieve a reduction in debtor balances by way of follow up with debtors, and ensuring current invoices are also submitted correctly.
  • This will involve a review of debtor’s balances and aged debtors listing on a daily basis and maintaining debtor contact details on the Accounts System.
  • You should be resolving customer and client queries in a swift and timely manner and managing overdue payments and escalating where necessary.
  • Entering and applying daily payments to the customer accounts and resolving discrepancies and supporting process improvement initiatives will be part of the role.
  • Preparation of monthly statements and month end duties.

Requirements:

  • Minimum of 3 years’ experience in a similar role
  • Must have excellent communication skills
  • Knowledge of Sage software is an advantage
  • IT proficient