Corporate Affairs Executive
The Corporate Affairs Executive will work closely with the Corporate Affairs Manager in developing the Corporate Affairs Section. The post holder will provide leadership, motivation, encouragement and effective management in the team by defining objectives, coordinating activities, agreeing priorities, maintaining effective communication lines and ensuring the maintenance of a positive working environment.
Salary €51,528 per annum (*incremental scale)
Hybrid Working and Flexi-Time
This is a two-year contract post
Annual leave (exclusive of usual public holidays) is 23 days per annum.
Reporting to the Corporate Affairs Manager, the role of the Corporate Affairs Executive will contribute to the management of a team with responsibility for;
* Best practice in the application of the Freedom of Information (FOI) Act
* Reception
* The development of customer service help desk and innovation queries
* Working with the corporate manager on other projects within corporate affairs as required.
* Becoming familiar with the full corporate affairs functions to provide support as needed.
Operational Objectives
- Managing Freedom of Information requests across the organisation in a timely manner to ensure compliance with Freedom of Information Act. (Full training will be provided on the FOI Act.)
- Designing and implementing new systems to make the tracking of FOI request more transparent and milestone driven.
- Working with the other departments to identify a FOI champion to help co-ordinate the delivery of FOI Requests in those departments.
- To develop the admin resource so that they can provide support to the FOI function.
- To cross train other colleagues in the Corporate Affairs unit so that they can provide support to the function.
- Managing Freedom of Information appeals and liaising with the Information Commissioner to ensure corrective actions are taken.
- Reporting Freedom of Information statistics quarterly to the Department of Health.
- Ensure training and refresher courses are available to decision makers.
- Consider and develop transparency policies to better improve access to documents.
- Provide cover for other corporate affairs areas as required including events and travel
Quality and Knowledge Management
- Assisting in the effective implementation of the Quality Management System
- Ensuring that appropriate Standard Operating Procedures (SOPs) and guidelines are developed, implemented, updated and communicated on an ongoing basis within the section
- Participating and managing the involvement of the section in any internal audits including the identification and implementation of any required corrective actions
Performance Management
- Work with the Corporate Affairs Manager and other colleagues to promote effective performance within the department
- Ensure that all processes are continuously reviewed and amended as required to optimise performance
- Taking measures to identify and resolve issues impacting performance
- Openly recognise good performance and promote a culture of performance improvement in the section
Communications/Customer Service
- Participate in regular team/section meetings
- Assist in ensuring information flow within the section
- Ensure that policies and procedures are communicated in a consistent way to stakeholders
To be considered for this post, ideally the candidate will:
- Possess excellent administrative skills and be proficient in using word and excel.
- Display a high level of diligence and accuracy. and be able to plan, organise and execute the workload
- Relevant experience with the management
- Demonstrate excellent planning and organisation skills
- Excellent analytical skills and proven problem-solving ability.
- Experience of implementing and managing projects.
- Excellent verbal and written communication skills with the ability to adapt to various multi-disciplinary teams
- Excellent stakeholder management skills
- A strong customer service focus
- Proven ability to use initiative and work unsupervised
In addition, it would be beneficial to have;
- A relevant third level qualification e.g. business or management or other related discipline
- Ability to negotiate and make decisions
- Ability to motivate a team, be an excellent team player and be able to work collaboratively with and through others