Warehouse Operative

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Our client wishes to recruit a Warehouse Operative on a fixed term contract of 6 months with a possibility to extend.

The role will support warehouse duties and be based at their office and warehouse located in West Dublin with on-site parking.

The candidate must have excellent communication and computer skills.

Duties and responsibilities:

  • Manual handling
  • Loading & unloading Trucks
  • Order picking / checking / packing
  • Dispatch duties
  • Support all warehouse operations
  • Forklift duties
  • Daily stock checks
  • Housekeeping

Attributes:

  • Strong attention to detail
  • Organised
  • Punctual
  • Good communicator
  • Computer literate but not essential.
  • Likes to be part of a team.

Licence:

  • Reach Forklift license preferred

The hours are 9.00am to 5.00pm Monday to Friday. All candidates must be eligible to work in the EU.

Office Coordinator – Supply Chain

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Office Coordinator – Supply Chain

Our client a Global Wholesale Ingredients Distributor are looking to recruit an Office Coordinator to join their team on a full-time permanent basis

Duties and responsibilities will include

  • Order processing
  • Sales support
  • Plan, direct and control import activities on a day to day basis.
  • Liaise with carriers for shipping information.
  • Ensure all relevant documentation is in place to allow smooth transition of imported goods to sites.
  • Complete Export Customs Entries.
  • Ensure all Consignments are loaded onto the system prior to arrival/departure, checking paperwork for accuracy.
  • Complete Import & Export entries in accordance to received documentation.
  • Identify and provide early warning to relevant internal managers on any issues and problems that could have an adverse effect on deadlines.
  • Assist in follow up with Revenue if necessary.
  • Develop constructive relationships with key suppliers, resolving any concerns and ensuring corrective action is taken.
  • Manually update in the system or check electronically received info
  • Stock Management
  • Ad hoc Administration

The successful candidate should have

  • A minimum of 3 years previous experience in customs and Office Co-ordination
  • Previous experience within an FMCG
  • A working and up to date knowledge of Customs procedures and practice.
  • Knowledge of Import/Export Process
  • Able to work and meet deadlines
  • Possess team player qualities and good leadership skills
  • Able to plan ahead
  • A pro-active attitude
  • Excellent customer service and communication skills
  • A strong working knowledge of MS Office (Excel, Word, Access

Development Coordinator

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Our client, a not for profit organisation is currently recruiting for a Development Co-ordinator for their Early Years Department. This is a contract opportunity up to 31st December 2021. The salary scale for this position is €48,812 to €61,693 per annum.

Role purpose:

Responsible for the provision of business mentoring to childcare providers to examine financial viability/sustainability and governance and to provide clear guidance in terms of evaluating a business model and providing clear actions plans for the way forward. The Development Coordinator within this department will also be responsible for delivering training and tailored supports to a caseload of early year’s services/ County Childcare Committees throughout the country with a specific focus on sustainability, governance and crisis management issues.

Key responsibility areas:

  • Be the primary point of contact for an identified caseload of organisations
  • Implement a case management process that profiles organisations and analyses capacity in terms of management, governance and finances
  • In collaboration with local agencies including the City/County Childcare Committee identify appropriate supports to develop and improve sustainable quality service provision
  • Identifying appropriate supports to develop and improved sustainable quality service provision in collaboration with local agencies including the City/County Childcare Committee
  • Provide mentoring, support and coaching to organisations to successfully deliver their contracts and meet reporting requirements through a variety of mediums – on-site visits, workshops, clinics and training events
  • Sign-post organisations and service providers to internal and external supports
  • Provide feedback on the outcome of appraisals of applications, or strategic/business/annual plans as and when required
  • Provide analysis and regular briefing documents to support communications internally and externally
  • Support networking, exchange of good practice, and supporting the development of organisations through wider networking opportunities etc.
  • Identify and provide feedback regarding identified risks and trends and make recommendations regarding supports and training requirements and suggesting how issues can be addressed or prevented
  • Assist in the collection, collation and analysis of monitoring data arising from the support, appraisal and performance monitoring processes
  • Undertake reviews of monitoring returns (incl. finance) against agreed output, result and impact indicators of individual contracts
  • Analyse financial information and audit reports in order to identify issues & provide supports
  • Appraise applications, business plans and strategic plans across a range of programmes
  • Produce formal reports and analysis at the appropriate stages of the appraisal process
  • Undertake reviews of Appeals of Funding decisions submitted by organisations
  • Any other duties within the general requirement of this job description which may be required from time to time

Required skills and experience:

  • Experience in providing business mentoring and evaluating business models, financial viability and developing business / actions plans
  • Strong understanding and experience of non for profit organisations /community organisations
  • Experience in implementing strategies to improve board governance, financial and organisational management and to manage conflicts/disputes
  • Experience in evaluating applications for funding or annual / strategic plans
  • Experience in the delivery of training and supports in the community / voluntary and/or statutory sectors
  • Proficient in MS packages, CRM, programme databases and SharePoint portals
  • Relevant Third Level qualification
  • Drivers licence and provision of car for business purposes

Development Coordinator

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Our client, a not for profit organisation is currently recruiting for a Development Co-ordinator for their Early Years Department. This is a contract opportunity up to 31st December 2021. The salary scale for this position is €48,812 to €61,693 per annum.

Role purpose:

Responsible for the provision of business mentoring to childcare providers to examine financial viability/sustainability and governance and to provide clear guidance in terms of evaluating a business model and providing clear actions plans for the way forward. The Development Coordinator within this department will also be responsible for delivering training and tailored supports to a caseload of early year’s services/ County Childcare Committees throughout the country with a specific focus on sustainability, governance and crisis management issues.

Key responsibility areas:

  • Be the primary point of contact for an identified caseload of organisations
  • Implement a case management process that profiles organisations and analyses capacity in terms of management, governance and finances
  • In collaboration with local agencies including the City/County Childcare Committee identify appropriate supports to develop and improve sustainable quality service provision
  • Identifying appropriate supports to develop and improved sustainable quality service provision in collaboration with local agencies including the City/County Childcare Committee
  • Provide mentoring, support and coaching to organisations to successfully deliver their contracts and meet reporting requirements through a variety of mediums – on-site visits, workshops, clinics and training events
  • Sign-post organisations and service providers to internal and external supports
  • Provide feedback on the outcome of appraisals of applications, or strategic/business/annual plans as and when required
  • Provide analysis and regular briefing documents to support communications internally and externally
  • Support networking, exchange of good practice, and supporting the development of organisations through wider networking opportunities etc.
  • Identify and provide feedback regarding identified risks and trends and make recommendations regarding supports and training requirements and suggesting how issues can be addressed or prevented
  • Assist in the collection, collation and analysis of monitoring data arising from the support, appraisal and performance monitoring processes
  • Undertake reviews of monitoring returns (incl. finance) against agreed output, result and impact indicators of individual contracts
  • Analyse financial information and audit reports in order to identify issues & provide supports
  • Appraise applications, business plans and strategic plans across a range of programmes
  • Produce formal reports and analysis at the appropriate stages of the appraisal process
  • Undertake reviews of Appeals of Funding decisions submitted by organisations
  • Any other duties within the general requirement of this job description which may be required from time to time

Required skills and experience:

  • Experience in providing business mentoring and evaluating business models, financial viability and developing business / actions plans
  • Strong understanding and experience of non for profit organisations /community organisations
  • Experience in implementing strategies to improve board governance, financial and organisational management and to manage conflicts/disputes
  • Experience in evaluating applications for funding or annual / strategic plans
  • Experience in the delivery of training and supports in the community / voluntary and/or statutory sectors
  • Proficient in MS packages, CRM, programme databases and SharePoint portals
  • Relevant Third Level qualification
  • Drivers licence and provision of car for business purposes

Order Admin (SAP)

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Our client is looking to recruit a SAP Order Administrator on a 6 month contract basis.

The Role

  • Processing daily sales orders and invoicing using SAP
  • Answering calls for all existing customers in a professional and efficient manner
  • Working closely with the Field sales team, effectively managing the SAP customer database and updating prices and sku codes.
  • Liaison with warehouse and logistic partners on order picking and delivery queries
  • Following up any customer queries promptly and efficiently

The Candidate

The following key skills are desirable in the successful candidate:

  • Minimum of 1 year experience of SAP is essential.
  • Excellent IT skills, particularly with advanced knowledge in Microsoft Office Suite
  • Excellent attention to detail, with the ability to record and communicate information accurately
  • Ability to work under pressure, and in a demanding fast-paced environment

This role requires an immediate start!

Senior Operations and Finance Officer – Public Body

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Our client, a not for profit organisation based in Dublin 1 is currently looking to recruit a Senior Operations and Finance Officer. This is a 6 month contract opportunity with annual salary of €48,868. This will be a work from home opportunity initially.

Responsibilities:

  • Oversee the disbursement of EU Commission allocated funding for Erasmus + projects
  • Working with programme finance officers, conduct financial checks and risk assessments of project applications and final reports
  • Coordinate and implement the Financial Control procedures established by the Commission through overseeing and participating in financial checks of funded projects and monitoring of error rates
  • Analyse trends in programme and project expenditure including the tracking and analysis of commitment and absorption rates
  • Make recommendations for future funding commitments
  • Devise and implement a contracting process and act as a single contact point for all amendments related to contracts
  • Create and implement a Programme Operations Manual in compliance with requirements set out by the Commission and oversee relevant programme processes
  • Responsible for completion of the financial and statistical sections of the Yearly Report
  • Contribute to organisational learning through sharing of information and experience with colleagues
  • Any other task which may be assigned by the Unit Manager or Executive Director

Required experience and skills:

  • Qualification in relevant subject area
  • Demonstrable knowledge of finance and risk assessment
  • Knowledge of financial rules and regulations at both National and European levels
  • Proven expertise in financial control and funding allocation
  • Experience in compliance and audit processes
  • Project financial management experience
  • Strong communication and report writing skills

Payroll Officer – Public Sector

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Our client a public body based in Dublin city centre is currently looking for a Payroll Officer for a 18 month cover contract. Initially the successful candidate will be working from home due to current Government guidelines in response to Covid19. Subject to the lifting of these restrictions, this role will be based in their office in Dublin 1.

Job Purpose

Working as part of the wider finance team, this will be a stand-alone position where the successful candidate will take ownership of a monthly payroll process for over 750 employees (including 350 pensioners).

Key Responsibilities

  • Responsibility for end to end accurate processing of the monthly payroll for 750 employees
  • Administering third party deductions, i.e. Pension, VHI, Social Welfare, LPT, ASC etc.
  • Completing control checks prior to transmitting the final monthly payment
  • Liaising with the Finance Department/Finance Manager to ensure payroll accruals are accurate
  • Liaising with HR and other departments in relation to employee information for joiners, leavers and amendments
  • Prepare and compile specialised payroll reports to support overall budgeting forecasts
  • Ensuring compliance with Revenue under PAYE modernisation
  • Keep up to date with legislative changes which impact on payroll
  • Accurate and timely processing and completion of payroll year end
  • Complete reports for pension administrator and CSO.
  • Providing reports as required by the HR team to ensure full compliance with working time directive etc.
  • Responsible for the preparation of both Internal and External Audits
  • Manage the accurate capture of annual leave entitlements in line with company policy and reporting to HR to ensure employees do not exceed entitlement and highlight any concerns to line management
  • Accurate recording of absence i.e. ensuring all relevant paperwork is submitted in a timely fashion.
  • Monitor and maintain the integrity of the CoreHR Payroll records maintained on the system
  • Monitor user acceptance testing to ensure accurate delivery of system upgrade from a payroll perspective
  • Maintenance of a strong control environment including the protection of data.
  • Support the Finance Team through effective management of Payroll Administration
  • Develop and maintain the Finance/Payroll Intranet to disseminate critical payroll information

Key Requirements

  • The successful candidate must have a minimum of 3 years work experience in a relevant payroll position and have had experience and responsibility for full end to end processing of a busy payroll
  • High proficiency in Microsoft Office skills, particularly Excel and MSWord
  • Knowledge and understanding of public sector payroll rules and circulars
  • IPASS qualified
  • Knowledge of public sector pay and pension processing
  • Experience with Core HR system preferred but not essential
  • The person appointed will need to have the capacity to work from home, safely and securely, and have personal and private access to a laptop/PC with WiFi connectivity for the duration of the contract.

Receptionist/Administrator

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Responsibilities:

  • Provide PA support to two busy Directors, researching and booking travel arrangements, diary management, liaising with clients.
  • Receptionist with professional telephone manner – answering calls and diverting them to relevant person in office
  • Handling incoming and outgoing post, couriers etc.
  • Meeting & Greeting clients
  • Boardroom & Diary management
  • Responsible for booking all flights, hotels, car rental etc
  • Managing all stationary orders
  • Ability to print, photocopy and bind documents
  • Knowledge of Microsoft Word, Excel & Outlook
  • Use Mail Merge to send letters to multiple clients
  • Ability to convert/save documents in PDF format
  • Input information into our database (Goldmine)
  • Maintenance of filing systems incl. Database & IT Back-Up System
  • Liaising with Client contacts
  • Assisting in client presentations and events
  • Responsible for maintenance & housekeeping issues

Business User Acceptance Test Coordinator

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Our client a not for profit organisation based in Dublin 2 is currently recruiting for a Business User Acceptance Test Coordinator to join their Business Systems and User Supports Team. This unit aims to provide, develop and support an efficient and user friendly CRM Platform and Service Provider Portal to make funding programmes and supports accessible for all users. The Business User Acceptance Test Coordinator will work closely with key operations business units and the ICT test teams to ensure development and testing efforts are completed on schedule and solutions delivered meet all business requirements. This is a contract opportunity initially up until the 31st December 2020.

Responsibilities:

  • Coordinate all User Acceptance Tests (UAT) activities to ensure testing is effectively and efficiently managed
  • Facilitate UAT processes by reviewing test requirements and assessing business impacts of systems development
  • Communicate across functional areas, organise meetings and support training efforts to ensure effectiveness of UAT efforts
  • Coordinate workshops and testing teams ensuring minimal disruption to operations activities and provide appropriate supports to business users to engage in the testing process and to conduct thorough and careful testing
  • Coordinate UAT documentation and reporting/communication of any issues following test analysis back to the technical testing lead/business lead/project team as appropriate
  • Contribute to development of a test case library by creating test scripts, reviewing existing scripts, understanding business needs and developing new plans to create a framework for future UAT testing, increased efficiency and avoid duplication of work
  • Regular reporting of UAT progress and completion rates along with facilitating the creation of user guides, and retrospective reviews of UAT testing with a view to ensuring continuous process improvement
  • Identify and provide feedback regarding identified risks and trends and make recommendations regarding supports and training requirements and suggesting how issues can be addressed or prevented
  • Allocate work, develop any assigned staff and ensure effective relationships in a team work context

Requirements:

  • A relevant third level qualification
  • Experience and proficiency in managing systems and process
  • Experience in project management
  • Experience in User and/ or Business systems testing
  • Proficient in MS packages e.g. Word, Excel, Outlook, programme databases and SharePoint portals

Skills:

  • Sharepoint, Project Management, Business Systems Testing

Benefits:

  • Flexitime, Work From Home

Project Coordinator – Business Systems & Users Support

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Our client a not for profit organisation based in Dublin City Centre are currently recruiting for a Project Coordinator to join their Business Systems and User Supports Unit. This role will be a key contact point for the project and will have responsibility for overseeing the active management and day-to-day operation of the system. The role is responsible for ensuring programme administration business systems within the Unit are operating and reporting to the highest possible standard. This is a contract opportunity initially up until the 31st December 2020.

Responsibilities:

  • Management of Systems Development work streams through appropriate project management methodologies to ensure the initiation, planning, execution, control and closure of projects according to strict deadlines and within budget.
  • Work closely with stakeholders and system users both internally and externally along with ICT teams to establishing their requirements using interviews, document analysis, requirements workshops, surveys, site visits, business process descriptions, user cases, scenarios, business analysis etc.
  • Actively engage overall business system development strategy and promote alignment with relevant initiatives, developments and dependencies.
  • Actively manage, report on, and mitigate risks to overall project delivery.
  • Working closely with the Programme Centre coordinate the development of Portals and Websites supporting access for users and key stakeholders.
  • Support the understanding and development of content by the Programme Centre in relation to changes or new developments on the system.
  • Identify and provide feedback regarding identified risks and trends and make recommendations regarding supports and training requirements and suggesting how issues can be addressed or prevented.
  • Produce management reports and analysis at the appropriate stages of the project management process.
  • Manage and maintain project management documentation ensuring that all relevant information is written up and communicated clearly and effectively at each stage of the process.

Requirements:

  • A relevant third level qualification e.g. a formal project management qualification is desirable.
  • Experience and proficiency in Project management.
  • Experience in analysis and development of business processes.
  • Experience within the community/voluntary/ statutory sectors.
  • Proficient in MS packages e.g. Word, Excel, Outlook, programme databases and SharePoint portals

Benifits:

  • Working from home and flexitime