Temporary Clerical Officer – Immediate Start

Orange Recruitment are currently looking to recruit a number of temporary Clerical Officers for our client, a Public Sector Body. Positions are available in numerous locations across Dublin North including Swords, Co. Dublin and Dublin 15. This is a contract opportunity for an initial period of 3 months with a possibility of extension. €12.79 per hour.

*Immediate availability required*

These roles operate over a 7 day week, Weekend work will be required.

Responsibilities include:

  • Providing full administrative support to the Managers and other nominated staff
  • Maintaining an efficient filing and records system
  • Managing data – maintaining, correcting, collating, interrogating, validating and processing data
  • General administrative duties
  • Assisting in and preparing reports as necessary
  • Providing required information and support to Service Managers and teams, team members, clients, patients, members of the public etc.
  • Screening incoming calls, dealing with queries from the public, visitors, staff and other
  • Other ad hoc duties that may be required form time to time

Requirements:

  • At least 6 months – 1 year office based experience
  • Previous experience in a similar role is desirable
  • High degree of computer literacy and strong numeracy skills, including the ability to analyse data
  • Excellent written and verbal communication skills
  • The ability to provide a high level of customer service and to work in line with relevant policies and procedures
  • Excellent time management skills and ability to multi-task
  • Strong attention to detail

This is an office based role so the right candidate must be okay with working within an office environment as there is no work from home option.

If you are interested in the above role and would like to be considered for other similar roles that we think may be suitable for you (various locations) – please attach your CV via the link provided.

Office Administrator – Non Profit Organisation

Orange Recruitment are currently seeking an Office Administrator to join our client, an Irish Charity, based in Dublin 4. This is a permanent position, 6 month probationary period will apply. Salary of €25,000 per annum.

Key Responsibilities/Tasks

  • Provide Administrative support to Director & Deputy of Operations
  • Processing of bookings for event cover from clients as well as maintaining the event file, ensuring absolute accuracy at all times
  • Liaising with the Membership to provide cover as requested by Clients
  • Issuing of invoices/donation requests to clients
  • Create and maintain databases to a high level of accuracy
  • Co-ordinate and arrange meetings including the preparation of briefing notes/plans
  • Client Liaison
  • Hire Doctors/Medial staff as and when required by Event/ Managers
  • Send Events for Risk Assessment if required
  • Follow up on the return of event reports and ACRs/PCRs and file as required
  • General Administration and queries including data-entry, recording, printing and filing duties as well as dealing with enquires received by telephone, email, etc
  • Updating of Event Cover Policies and Procedures as required by the Management Team
  • Correct filing and storage of Event Cover materials
  • Co-Ordinating with outside registered bodies when necessary
  • Audit and Review of documentation in line with policies and procedures
  • Front of house meet and greet
  • Undertake any ad-hoc admin projects/duties as identified by the Business Manager

 

Person Specification

  • Have at least 1-2 years’ administrative experience in a similar role
  • Excellent interpersonal skills and the ability to work with a diverse group of people as part of a team
  • The successful candidates must have excellent teamwork, customer service and communications skills
  • A high degree of computer literacy:
  • Consistency in meeting deadlines and ability to juggle high volume and competing priorities
  • The successful candidate will be required to start at 1-2 weeks notice.

Part -Time Chef – National Sports Body

Our client, a National Sports Development Organisation, are looking to recruit a Part- Time Chef to join their team. This is a one year contract opportunity based in Dublin 15. The hours for this role will involve Wednesday and Friday mornings, €15 per hour.

Job Purpose

Responsible for the breakfast production in the organisation on Wednesday and Friday mornings plus other sessions to be arranged (may extend to Monday).  Working closely with the Nutrition team to develop menus. The person will also monitor food and numbers attending for the breakfasts. In collaboration with the nutrition team you will ensure a focus on maintaining safe nutritional food to the highest possible standards.

Reporting To:  Head of Performance Nutrition

Key Duties and Responsibilities

  • In collaboration with the Performance Nutrition team, deliver and plan performance focussed breakfast and other menus where appropriate.
  • Have an input to the management of the kitchen rota to ensure cover available for all planned and reactive sessions.
  • Support and assist in the creation of innovative recipes to meet specific sport nutrition requirements and have input in purchase of foods required.
  • Ensure that high standards of cleanliness, safety and food hygiene are maintained throughout all areas of the kitchen at all times.
  • Establish controls to minimise food and supply waste.
  • Oversee the preparation, cooking and service arrangements.
  • Work closely with High Performance Centre Manager on kitchen usage/rota and safety management of athletes’ kitchen and the dry goods area.
  • This role requires a flexible approach to working hours, as the Chef may be required to work some evenings and weekends to support the needs of the facility.

This is not an exhaustive list and the role will include any duties required by the organisation from time to time which are appropriate for the position and the needs of the organisation.

 

Person Specification:

Essential: Qualifications, Experience, Knowledge, Skills and Abilities

  • Excellent organisational skills
  • Ability to work flexibly
  • The ability to work the necessary hours, and some additional hours by arrangement and as required to meet the requirements of operation.  This may include some evenings and weekends.
  • At least 1year experience working as a chef / cook
  • Experience in developing menus
  • Full understanding of Health and Safety especially relating to food safety and level 1 certificate.
  • Love and passion for safe nutritional food.
  • Curious, interested, and open minded
  • Enthusiastic and motivated
  • Friendly and professional demeanour

 

Desirable: Qualifications, Experience, Knowledge, Skills and Abilities

Evidence of continual professional development and a desire to increase sport nutrition knowledge

 

Additional Information:

Contract:             1 year, Agency Contract

Salary Scale:       Pt 6 of Clerical Officer scale

Location:             Dublin 15

Administrator – Public Sector

Our client, a government funded organization are currently seeking a Support Officer to join their Corporate Services team. Based in Dublin City Centre, this is a contract opportunity until December 31st 2022. The salary scale for this role is €25,927.

Role Purpose:

Working as part of the Corporate Services Team, the Support Officer is responsible for implementing effective administration systems, the production of information and the provision of general administrative support within the Directorate. Specific administrative support will also be required for the Corporate Project Manager on key strategic projects.

Responsibilities:

  • General Administration
  • Schedule and organise meetings and other events.
  • Prepare and circulate materials where needed in advance (e.g., agenda’s documentation) and minute meetings.
  • Update / upload SharePoint libraries and documents as required.
  • Procurement
  • Obtain quotes and prepare information required for purchase orders.
  • Working cooperatively with all staff within the unit and organization as required in the operation of the administrative function.
  • Provide administrative back up and support to the Directorate as required
  • Co-ordinate the efficient and effective dissemination of information
  • Deal with and responding to internal/external queries and information requests
  • Collate data and information for reports, PQs, presentations internal / external ensuring accuracy and attention to detail
  • Develop/maintain effective information systems for inter and intra Directorate communication
  • Work on cross-company projects as required
  • Issue periodic reporting templates to units and follow up as appropriate
  • Monitor and report on the performance of business deliverables and notify of results.
  • Provide specific support to the Corporate Project Manager on the implementation of a Policy & Procedure Framework
  • Any other duties that may be assigned within the general requirements of the role as appropriate for the grade.

 

Requirements:

  • 2 years administration experience with strong organisational skills.
  • Experience working independently and on own initiative
  • Strong communication and interpersonal skills with experience communicating at various levels within an organisation
  • Proactive, results orientated and strong attention to detail.
  • Proficient in MS packages, databases and SharePoint portals.
  • Relevant third level qualification (e.g. Certificate, Diploma), or equivalent (desirable)
  • Knowledge of workings of the community/voluntary/public sector (desirable)

Senior Finance Executive – Public Sector

Orange recruitment are currently seeking a Senior Finance Executive, to join our client, a Public Sector organisation. The Senior Finance Executive will support the work of the Interim Senior Finance Officer. This is a contract opportunity for a three month period. The salary for this position is €50,345 per annum.

Role Purpose:

The Senior Finance Executive is responsible for the overall maintenance and oversight of financial records including receipts analysis, payment preparation and analysis, creditors listing and creditors’ ledger reconciliation. The Senior Finance Executive will be working as a member of the team in preparation and submission of financial and other reports to the relevant government departments and the European Commission.

Key Responsibilities:

  • Assist the Head of Finance in the preparation of annual budgets.
  • Preparation of monthly management accounts and explanation of variances with actual expenditure versus budget for the Head of Finance review.
  • Preparation of cash flow and grant cash requests to the relevant departments.
  • Assist the Head of Finance in the preparation of annual accounts for the statutory audit of the company.
  • Manage and process all supplier payments and banking arrangements including deposit accounts and credit cards.
  • Prepare regular, cash flow statements and forecasts and regular management accounts and presentation of monthly management accounts to members of the board.
  • Assist the Head of Finance in the quarterly reviews of the organisational risk register, with particular emphasis on financial risks.
  • Review and ensure all financial procedures and controls are in place throughout the organisation, including up-to-date documented policies and procedures.
  • Update the corporate risk register on a regular basis for the Management team and approval by the Board.

Requirements:

  • Minimum 5 years’ experience working in a Finance team environment.
  • Excellent organisational and time management skills, ability to multi-task, work autonomously and take ownership with little supervision.
  • Ability to work to strict deadlines and meet targets while prioritising competing demands.
  • Proven skills and experience of engaging, networking, building and maintaining effective relations and effective communications with all stakeholders.
  • Enthusiastic team player as part of an internal team and cross-function team.
  • Strong understanding of how the Finance Department supports and contributes to the organisation’s strategic goals and objectives.
  • Strong administrative, management and IT skills including accounting software use and MS suite skill set with advanced MS Excel skills.
  • Identify opportunities to improve business processes and efficiencies.

Desirable:

  • A recognised accountancy qualification; Accounting Technician or part qualified Accountant level.
  • Experience in the public/EU funding/voluntary sector.
  • Experience of managing a team.
  • Sun Accounts experience.
  • Pay Day experience.

Strategic Initiatives Officer – Public Sector

Orange recruitment are currently seeking a Strategic Initiatives Officer, to join our client, a Public Sector organisation. This is a contract opportunity for a three month period. The salary for this position is €31,384 per annum.

Role Purpose:

To effectively support the team in relation to large scale events and projects mainly within the eTwinning programme, reporting to the Strategic Initiatives Manager.

Key Responsibilities:

  • Assist with the organising and logistics for large national conference.
  • Registrations for the event, promotional material creation, packs development, venue and tech assistance liaison.
  • Point of contact for teachers creating toolkits for eTwinning .
  • Co-ordinate the creation and distribution of eTwinning promotional materials to teachers of registered projects for 2021.
  • Promote the value and potential of international opportunities for educators and other stakeholders in school education.
  • Take personal responsibility for your personal and professional learning and development.
  • Any other task which may be assigned to you by the Unit Manager or Executive Director.

Requirements:

  • Qualification in relevant subject area or field.
  • Events / logistics support experience.
  • Demonstrate understanding of working in international and intercultural teams.
  • Can work to concrete deadlines, meet targets, and work independently.
  • Strong problem solving skills and the ability to manage complexity and diversity while prioritizing competing demands.
  • Proficiency in a wide range of I.T. tools, computer packages, social media and blogging.
  • Background in online communities or e-learning would be desirable.
  • Excellent interpersonal and communication skills.
  • Organization and planning.
  • Interpersonal understanding.

Human Resource Executive – Public Sector

Orange recruitment are currently seeking a Human Resource Executive, to join our client, a Public Sector organisation. This is a contract opportunity for a six month period. The salary for this position is €36,656 pro rata.

Role Purpose:

The Human Resource Executive is responsible for supporting the recruitment and selection of staff to fill a significant number of vacant positions. The successful candidate will also be responsible for recruitment support, salary and contract administration and provide general Human Resource support across the span of Human Resources services.

Key Responsibilities:

  • Provide HR generalist support in relation to recruitment, training and development, remuneration, superannuation, employee on-boarding and induction / orientation, performance management etc.
  • Ensure effective communications are established and maintained with staff.
  • Support the development of any relevant policies and procedures to ensure maintenance of effective staff relations.
  • Undertake any relevant HR assignment / projects necessary in relation to the work of the taskforce and any other duties assigned.
  • Develop and maintain appropriate employee record systems which facilitate the effective and efficient provision of HR information in relation to the taskforce.

Requirements:

A third level qualification (at Level 8) in HRM or an equivalent related discipline with two years’ of relevant experience.

Good knowledge and understanding of human resource practices.

A high level of computer proficiency is required inclusive of Microsoft Windows 10 Enterprise and Microsoft Office 365.

Experience of HR systems. Ideally the candidate will have used Candidate Manager Applicant Tracking System (ATS) or similar.

An ability to maintain high levels of confidentiality.

A good knowledge of public service policy and procedures would be desirable.

Desirable:

Team Leadership

  • Works with the team to facilitate high performance, developing clear and realistic objectives and addressing any performance issues if they arise.
  • Provides clear information and advice as to what is required of the team.
  • Strives to develop and implement new ways of working effectively to meet objectives.
  • Is flexible and willing to adapt, positively contributing to the implementation of change.

Judgement, Analysis and Decision Making

  • Gathers and analyses information from relevant sources, whether financial, numerical or otherwise weighing up a range of critical factors.
  • Takes account of any broader issues, agendas, sensitivities and related implication when making decisions.
  • Uses judgement to make sound decisions with a well-reasoned rationale and stands by these, putting forward solutions to address problems.

Management and Delivery of Results

  • Successfully manages a range of different projects and work activities at the same time.
  • Is logical and pragmatic in approach, delivering the best possible results with the resources available.
  • Demonstrates enthusiasm for new developments/changing work practices and strives to implement these changes effectively.
  • Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers.

Interpersonal and Communication Skills

  • Builds and maintains contact with colleagues and other stakeholders to assist in performing role.
  • Acts as an effective link between staff and senior management.
  • Ensures colleagues treat others with diplomacy, tact, courtesy and respect, even in challenging circumstances.
  • Presents information clearly, concisely and confidently when speaking and in writing.

Specialist Knowledge, Expertise and Self Development

  • Has a clear understanding of the roles, objectives and targets of self and team and how they fit into the work of the team / functional area / organisation and effectively communicates this to others.
  • Has high levels of expertise and broad public sector knowledge relevant to his/her area of work.
  • Focuses on self-development, striving to improve performance.

Client Side Project Manager -National Sports Body

Our client a National Sports Development Organisation, are looking to recruit a Client Side Project Manager to join their team on a 2 year contract.

 

Job Purpose

Reporting to the Campus Development Director, the Construction Project Manager is responsible for the delivery of construction projects within the Campus.

 

Key Duties and Responsibilities

  • Working as part of a construction development team in the delivery of multiple campus projects.
  • Project managing small to medium projects with established design consultants in line with the Capital Works Management Framework.
  • Acting in an administration/client representative capacity on larger projects where an existing team including a project manager are in place.
  • Tracking and managing design team performance, actions, programmes, minutes
  • Acting as an interface between the design teams and operations teams.
  • Seeking quotations for multiple minor works packages including appointment of contractor within public procurement requirements.
  • Oversight of cost control across multiple contracts, ensuring compliance with organisational management systems.
  • Chairing start-up & production meetings on minor works contracts.
  • Manage information flows, correspondence, schedules and identifying risks and non-compliance at an early stage.
  • Preparing management reports and associated documentation for board meetings.
  • Monitoring overall site progress against programme and budget and advising of non-compliance.
  • Preparing internal reports and documentation as required to ensure clarity on project delivery.
  • Working on the development and management of Project Execution Plans, H&S Plans and Gated Control Procedures within the organisation.
  • Addressing day to day management tasks on the broader campus.

 

Other Responsibilities

  • This is not an exhaustive list and the role will include any duties required by the Organisation from time to time which are appropriate for the position and the needs of the Company.

 

Person Specification:

 

Essential: Qualifications, Experience, Knowledge, Skills and Abilities

  • Must have a relevant third level qualification.
  • Must have at least 5/6 years’ prior professional experience working in construction and development.
  • Must have relevant project management experience in a construction environment, with particular focus on the management of design teams and the development process.
  • Must have excellent interpersonal skills and the ability to communicate effectively with a range of different stakeholders.
  • Must be capable of presenting information verbally in a clear, concise and confident manner and must have excellent written skills, with a proven track record in producing high quality written reports.
  • Must be computer literate in MS Office.
  • Must have a proven ability to work effectively as part of a team and on own initiative when required.
  • Must have experience of effectively managing projects and programmes on time and within agreed budget parameters.
  • Must be highly efficient, results focused, with a keen attention to detail and high standards in all business activity.
  • Must be capable of building and maintaining healthy, effective and mutually respectful business relationships with all key stakeholders.

 

Desirable: Qualifications, Experience, Knowledge, Skills and Abilities

  • Professional qualification in engineering, surveying or architectural.
  • Ability to effectively display common sense and logic as required.
  • Knowledge of best practice, emerging trends and new technologies in the area of education, training, learning and development.

Consumer Contacts Manager

Our client, a Public Sector Body, are looking to recruit a Consumer Contacts Manager to join their Contact Management and Analysis Unit. This is a fixed term contract for 9 months. Salary for this position is €50,000 per annum.

Role Purpose

The Consumer Contacts Manager will work in the Contact Management and Analysis Unit that primarily supports, manages and provides ongoing training to the clients outsourced consumer helpline. This includes ensuring that correct information is provided to consumers and contacts that relate to our clients enforcement remit are sent to other Divisions. The helpline deals with over 40,000 contacts per year which reports on trader activity, consumer issues and market trends both within Communications and for the wider organisation, as part of the Units analysis role. The Unit has a continuous improvement focus where project management principles are applied to develop the service provided to consumers and effectively review helpline data.

The role will cover the ongoing management and delivery of standard Call Centre operational and reporting requirements. The role holder will be responsible for direct reports at Executive Officer level (to clarify with Head of Unit). The role holder will also be responsible for the Webchat project which is currently underway (TBC of this will continue to progress in 2022).  The role will complement the work of the other managers which will cover applying their consumer rights, personal finance and product safety knowledge to support the helpline within a wider context of significant consumer legislative change that will take effect in 2022.

Key Responsibilities

  • Manage key day to day functions for all contacts received to the helpline:
  • Ensure the helpline provider is operating effectively as per key performance criteria
  • Monitor the referral process to other Divisions to include potential enforcement contacts and competition complaints
  • Ensure the responses to contacts to the helpline adhere to the clients Service Charter
  • Support the other two Managers as needed to ensure they can focus on helpline quality control and Agent training
  • Ensure the helpline reporting requirements are delivered on time and to a high standard:
  • Manage the ongoing reporting activities for the Unit by creating and circulating standard ad hoc helpline reports
  • Analyse consumer contacts, when necessary, to identify issues and trends for internal review
  • Report on the Units internal metrics on a monthly basis 
  • Support the development of the helpline service provided to consumers:
  • Manage the ongoing implementation and review of the Webchat project with the helpline provider
  • Support other operational projects as needed
  • Identify gaps in current processes and opportunities for improvement in the future, as required

Requirements for the Role

  • 5-6 years experience working in CRM or consumer contact management and analysis
  • Educated to degree-level is desirable
  • Analysis and decision-making experience
  • Specialist knowledge of CRM
  • Interpersonal and communication skills
  • Proven management experience and delivery of results
  • Drive and commitment

HR Administrator – Not for Profit

Orange Recruitment are currently seeking a HR Administrator to join our client, an Irish Charity, based in Dublin 8. This is a 6 month contract opportunity, the salary scale for this position is €28,000, per annum.

Responsible for:

Ensuring all HR administration systems and processes within the HR Team are operating and reporting to the highest standard.

Main Duties/Responsibilities:

  • Working closely with the HR team to ensure the efficient and effective delivery of all HR-related activity within the recruitment process including managing new joiners and leaver processes.
  • Update and maintain the HR systems including employee files and schemes to ensure accuracy on an ongoing basis.
  • Working with the team, build and maintain the capacity of the HR MIS (management information system) to produce timely and accurate HR reports.
  • Monitoring of individual issues and organisational trends including paid and unpaid leave, Garda vetting, pension and other relevant workforce information.
  • Maximise the use of technology to deliver effective services and ensure continuous improvements in the HR department.
  • Support the development and monitoring of Key Performance Indicators for the HR department.
  • Responsible for the probation process within the organization
  • To deal with the day-to-day HR queries that arise relating to e.g. terms and conditions, annual leave entitlement, benefits etc.
  • To prepare and maintain all relevant statistics/spreadsheets/dashboards for the HR Department e.g. headcount, sick leave etc.
  • To follow up all fixed term/specified/temporary staff contracts in relation to the renewal of such contracts
  • Administration of various trainings such as Induction, Supervision and Drugs Awareness.
  • Responsible for ensuring that the service requirements for Volunteers are met and for liaising with service managers in this regard
  • Being the point of contact for people who are interested in volunteering with the organization and for liaising with external volunteer organisations
  • Responsible for collating and monitoring all timesheets
  • Updating the company website in regards to recruitment
  • Responsible for ordering HR office supplies
  • Responsible for managing the pension scheme
  • Any other duties as may be assigned by your line manager

Person Specification

  • Have at least 6-12 months’ experience in a similar role.
  • To have a CIPD qualification or equivalent.
  • Excellent interpersonal skills and the ability to work with a diverse group of people as part of a team.
  • Consistency in meeting deadlines and ability to juggle high volume and competing priorities.
  • Strong attention to details.
  • Proficiency in all Microsoft Office programs is essential, and experience in using a HR database would be an advantage – Sales Force in particular.