Temporary Administrative Supervisor

The Admin Supervisor is responsible for the workflow and supervision of processes and validation and user support teams for The Energy Scheme. The role will involve liaising with colleagues on an inter/intra Directorate basis to ensure the efficient and effective delivery of all activities.

  • Oversee the allocation of daily workloads and monitor the completion rates of validators and teams.
  • Identify and escalate where completion targets are falling and/or accuracy/ quality of validation and recording is not being achieved.
  • Ensure consistency of processes and recording across validations team.
  • Deal with and respond to internal/external queries and information requests
  • Maintain good working relationships across all directorates
  • Monitor mailbox and IT systems, escalating any issues that may impact on the team’s ability to deliver services. Ensure delivery of excellent levels of customer service to agreed standards.
  • Provide daily support and communications to team so that client contacts are actioned and resolved in a timely, efficient and knowledgeable manner.
  • Act as a point of escalation where team members require additional assistance to manage client issues and requirements
  • Work in collaboration with programmatic staff to ensure smooth and efficient programme support can be delivered
  • Rota set up and maintenance responsibilities
  • Manage training needs and materials for efficient and accurate task completion
  • Match skill sets to tasks and ensure work groups operate optimally.
  • Maintain, update systems and manage relevant views on CRM/SharePoint;
  • Monitor work throughput/ progress and prepare daily dashboards of key stats for managers.

Requirements:

  • Experience in general administration and/or experience in a customer service environment
  • Experience in coordination and quality checking
  • Strong organisational skills
  • Computer literacy particularly in Microsoft dynamics CRM systems, SharePoint, and MS packages e.g. Excel, Word and Outlook
  • An understanding of the operation of databases

Duty Manager

JOB DESCRIPTION – HOTEL DUTY MANAGER

Title: Hotel Duty Manager

Responsible to: General Manager

Responsible for: All employees & guests as directed by Senior Mgt.

Main Purpose of the job:

To ensure the hotel operates efficiently and effectively at all times and to conclude any other duties as directed by Senior Management.

Main Duties:

Internal & External Customer Care:

· To ensure all guests receive genuine, warm, friendly, and courteous greeting during their stay from all hotel personnel.

· To empower, encourage and promote employees to make guest satisfaction decisions.

· To ensure all guest queries are handled promptly and efficiently

· To promote the Hotel group where possible

Quality:

· To assist in implementing and maintaining a quality system for the Hotel, to ensure we always offer guests consistently high standards of quality through training and monitoring

· To assist in achieving annual awards and goals we set out to achieve

· To assist in developing the image of the Hotel as an excellent employer

· To assist in auditing department for service and quality and to assist in implementing strategies to improve results

Standards:

· To efficiently and effectively control the hotel operation

· To ensure all departmental staff are able to carry out their duties to the standards as laid down in the standard of performance manual

· To be aware of relevant competitor information and market changes to assist in initiating changes to our services/rates as appropriate

· To ensure agreed uniform standards are achieved throughout department. To assist in controlling issue and returns.

· Ensure that the highest possible standard of personal hygiene, appearance, body language and conduct of employees is maintained by all employees in department

· To ensure food hygiene is maintained by our suppliers, in our storage and preparation in accordance to HACCP and legal and hotel standards.

Training:

· To complete departmental action plans as per agreed standards and to encourage staff to be involved

· To support and carry out the appropriate plans that are in place for departmental training and to help in measuring the effectiveness of this training

· To ensure all training is recorded in accordance with agreed procedures

· To attend training as required

· To ensure Induction training is carried out in accordance with Hotel procedures

Flexibility:

· To accept flexible work schedule necessary for uninterrupted service to Hotel guests. To maintain flexibility within team

· To provide support where necessary in other areas of the Hotel

Health & Safety responsibilities:

· To ensure all accident and incidents are reported to the relevant people and to assist in providing all relevant backup.

· To maintain own working area tidy and in good shape. To report defective materials and equipment to appropriate individual

· To ensure a consistently high level of security is maintained throughout the Hotel and comply with standards

· To be fully aware of the fire and emergency procedures within the Hotel and comply with standards

· To comply with all health, safety and welfare statutory requirements

People management:

· To appraise all staff regularly in accordance with agreed appraisal procedure

· Identify employees with potential for promotion and assist in implementing development plans

Interviewing and selection:

· To assist in the recruitment and selection of departmental staff in accordance with agreed Hotel procedure

Grievance & Disciplinary:

· To ensure the agreed disciplinary and grievance procedure is adhered to at all times

· To ensure all employee counselling is documented and passed to HR

Morale and motivation:

· To work with the management team to ensure good morale amongst the team at all times

· To ensure all problems are resolved immediately within the department and to inform Department head and/or Senior Management of any such issues.

· To be part of setting realistic team targets

· To promote a culture where ideas are welcome and implemented by managers and staff.

Communication:

· To maintain good liaisons and communications with management and all other heads of department

· To assist with daily shift meetings upon request

· To assist with monthly departmental meetings

· To ensure that the team committee member attends all committee meetings when applicable and that the feedback is acted upon immediately

· To ensure that all agreed employee terms and conditions are adhered to

· To attend meetings as required

Sales and costs:

· To pass on any information to the necessary department, and inform department head of the same

· To ensure all staff are familiar with safe keeping, cash handling, credit policy of the Hotel

· To assist in the compilation of annual budgets

· To assist in ensure all departmental staff are aware of Hotel promotions or special activities going on in the Hotel/area

· To be fully aware of maximising profit through controlling operating expenses

Specific Departmental requirements:

· To conduct fires and security floor walks during shift

· To strive to protect the hotel from potential damage both physical and legal

· To ensure all guests queries are handled promptly and efficiently

· To check guests in and out.

· To complete cash procedures at reception

· To deal with complaints.

· To provide holiday relief in Food & Beverage Departments when required.

· To ensure all guest requests are met or suitable alternatives suggested instead. i.e. Special dietary needs, VIP’s, Special Requests

· To assist in maximising revenues, cost percentages and menu structure through efficient management

· To be aware of relevant competitor information and market changes to assist with initiating changes to our services / prices as appropriate

· To constantly liaise with Room Service, Restaurant, Bar, and Conference departments to ensure all guest requests are attended to efficiently while meeting and exceeding standards.

· To ensure we have a good working relationship with regular customers and groups.

· To ensure efficient service to guests at all times

· To ensure that staff have adequate supply of working tools and utensils to carry out their jobs to meet and exceed all standards

The above list is not exhaustive and may be added to in the future

Client Relationship Change Manager

Our client, a Government funded organization are currently seeking a Client Relationship Change Manager to join their team, located in Dublin City Centre. This is a contract of indefinite duration, salary of €56,700 – €75,000.

Purpose:

The Client Relationship Change Manager will play an integral role in responding to any Government decisions following publication of the review of Early Years systems, structures and operating systems. They will be responsible for ensuring a coherent and co-ordinated approach is being taken to effective service delivery. The postholder will be primarily funder facing but will involve engagement with specific internal and external project groups and executive oversight groups established to support the Government’s decision to establish a new state agency.

Responsibilities:

  • Act as the primary point of contact in respect of any structures /interface points created by DCEDIY to support the establishment of the new early years state agency project and to represent those interactions back to any corresponding internal structures.
  • Ensure effective, efficient, reliable interface with DCEDIY
  • Reliably represent the funder’s position and interests with the organization, paying particular attention to service continuity, consistency and quality on their behalf
  • Maintain an up-to-date understanding of positions and interests in respect of pertinent thematic, programmatic and policy areas and issues
  • Lead project teams responsible for supporting particular topics or aspects of the process of development of the new agency effectively in compliance with Memorandum and Articles (M&A) , the Code of Practice for the Governance of State Bodies, relevant legislation and other statutory guidelines.
  • Assist in identifying risks, maintaining a risk register and promote a culture of continuous improvement in relation to risk management and risk escalation of the work
  • Interpreting and understanding financial and non-financial models to support the Strategic Leadership Team and Board make informed and well considered decisions within their responsible areas
  • Ensure that an appropriate internal cross-directorate structure is in place to organise delivery of each service agreed.
  • Ensure that, for each new Performance Delivery Agreement (PDA) and/or service offer put in place, there is a formally developed and agreed set of internal actions in place to deliver the service.
  • Ensure appropriate management is in place for the delivery of the agreed services within their set of programme and implications of any agreed Change Management decisions are understood.
  • To monitor delivery of each service and to report to senior management on progress and on issues arising
  • To examine and develop new and alternative approaches to project delivery, as opportunities arise

Requirements

  • Strong written and verbal communication skills including the ability to understand and deliver clear, focused reports, with the ability to influence actionable recommendations.
  • Proven ability to lead and deliver on parallel projects within tight time frames and with multi-disciplinary and cross Directorate participation.
  • A proven ability to work with senior management, within a programme team, with Government departments and with project delivery agents;
  • Strong understanding & experience of the early learning and care and school age care operating system in Ireland
  • A well-developed knowledge of project management principles and techniques as well as demonstrating same;
  • Experience of line management, motivating /leading a team and or directly supervising others to complete significant projects
  • Proficient in use of MS packages e.g., Word, Excel, Outlook, Project, PowerPoint; SharePoint applications and portals.

Desirable:

  • Experience of leading and managing significant internal change management projects within your organisation
  • Relevant qualifications and or experience in law or economics
  • Experience of working with various stakeholders within and outside your organisation
  • Experience of service delivery within disadvantaged communities
  • Relevant third level qualification to Level 8 (Degree level) or higher on the National Framework of Qualifications, or equivalent, is desirable

Part- time Personal Assistant

Orange Recruitment are currently seeking a Personal Assistant, to join our client, a Charity Organisation, based in Dublin City Centre. This is a part-time permanent position, 21 hours per week. The salary for this role is €45000 – 50000 per annum pro rata

This role will require

  • Excellent organisation and time-management skills.
  • Strong and respectful interpersonal and communication skills.
  • Ability to work on own initiative and as part of a team.
  • Excellent MS office skills including Excel, Word and PowerPoint.
  • Ability to work with sensitive and confidential information and be a trusted advisor to the CEO.

Key Responsibilities

  • Organise the CEO’s internal and external meeting schedule.
  • Co-ordinate the administration of management meetings including agenda preparation, papers and minutes. Proactively provide updates on actions arising from the management meeting.
  • Co-ordinate the administration of the Board, Board sub-committees and AGM meetings including attendance, booking interpreters, agenda preparation, papers and minutes. Responsibility for the preparation of the Board Pack.
  • Co-ordinate the CEOs 1; 1 meetings with members of the Management Team.
  • Co-ordinate and follow through on the CEO’s task list.
  • Assist the CEO with the preparation of presentations and papers.
  • Liaise with suppliers and manage the relationships on behalf of the CEO including co-ordinating diaries, raising & processing of purchase orders and arranging of payments.
  • Manage the CEOs events, conferences and travel arrangements where necessary.
  • Liaise with the Management Team to provide accurate and timely information to the CEO.
  • Prepare the CEO’s expense claims and oversee the documentation behind any credit card expenditure.
  • Organise and manage the filing of papers from the CEO’s office both physical and electronic, ensuring access to relevant information is seamless.
  • Ensure the CEO office is compliant with key requirements such as GDPR and Health & Safety standards.
  • Assist with the administration of various project work as required such as GDPR compliance, IT Projects, Marketing tasks etc.
  • Assist the CEO with incoming and outgoing correspondence across phone, email or written correspondence.
  • Liaise with staff and stakeholders to assist in communicating with the CEO.
  • Prepare quarterly staff CEO Newsletter and similar communications.
  • Support the CEO with external networking opportunities and attendance at conferences.
  • Proactively keep the CEO informed of issues.

Requirements

  • Relevant University degree or college diploma.
  • 3 to 5 years’ experience in a similar role.

Learning and Development Specialist

Our client, a Public Sector organisation are currently seeking a motivated and innovative Learning and Development Specialist to join their HR team. Located in Dublin City Centre, this is a 12- month fixed term contract position. Salary for this role is €61,044.

Background

This position will play a key role in the development and implementation of our learning and development offering and contribute to the development of a blended working model and people strategy.

The L&D Specialist will have a key role in partnering with the leadership and management teams, internal and ernal stakeholders and staff to build capabilities that support our strategy, contribute to building a culture of continuous learning and helping us to create an open, agile and innovative environment

Reporting to the HR Manager the role will involve collaboration across the organisation to grow and develop the competencies and capabilities, embed continuous learning and drive a strong and positive learning culture, underpinned by the organisation’s Values. The role will involve partnering with functional areas to support the design and delivery of high quality learning and development initiatives that contribute to performance and ensure everyone is supported in reaching their full potential.

Responsibilities:

  • Partner with the business and support the HR Manager in identifying learning needs and understanding the future talent and skills required to address organisational and performance opportunities and challenges.
  • Lead in the development, implementation and review of an L&D strategy and policies which supports organisational objectives and desired outcomes and which is aligned with, and supports, the organisational and people strategy.
  • Review and update the Learning Needs Analysis and develop a work plan to implement initiatives to support continuous learning.
  • Support the implementation and roll-out of mentoring and coaching initiatives to contribute to performance and support staff in how they work.
  • Develop and implement training plans to support change initiatives, including the roll-out of training to support the implementation of a blended working model and new ways of working.
  • Develop and implement on-line learning solutions that enable staff avail of learning opportunities and provide flexibility in access.
  • Contribute to Organisational Development initiatives, including the implementation of staff surveys and supporting initiatives.
  • Advocate and educate the business on the potential of learning to contribute to organisational goals through work-based learning interventions.
  • Keep senior management and all stakeholders informed of the progress of learning plans and initiatives.

Requirements:

  • Degree in Learning and Development, Human Resources, Organisational Psychology/Development, or other relevant recognised relevant professional qualification.

    Experience:

  • Must have a minimum of 3 years experience in a similar role, implementing and managing initiatives in a number of the key responsibility areas above.
  • Project management experience.
  • Proficiency in MS Office and experience of Learning Management Systems and on-line learning offerings. Excellent PowerPoint and Excel skills
  • Comfortable with data analysis and presentation of findings / reporting outcomes.
  • Strong communications and inter-personal skills and good attention to detail.
  • Track record of coordinating and managing cross-functional projects and initiatives

IT Support Executive

Orange Recruitment are currently seeking an ICT Executive to join our client, based in Dublin 2. This is a permanent opportunity, salary will be based on a salary scale starting at € €36,526.

Applicants must be living in Ireland as this role will be based on-site.

The ICT Executive will provide technical support to the ICT manager in order to ensure that all networks, systems, software and processes are working effectively for all internal and external end users.

To succeed in this role, you will have previous experience in an IT role, proven experience of Microsoft desktop applications, strong Active Directory, PC build and Networking knowledge. You will be a strongly motivated self-starter with a willingness to learn, possess excellent organisational skills, an ability to adapt to change, and to know when to escalate issues. Excellent analytical and problem solving skills allied to well-developed interpersonal, communication (written and oral) and listening skills will be a prerequisite in the role.

DutiesResponsibilities

  • Address user Helpdesk tickets regarding hardware, software and networking
  • Guide users with simple step-by-step instructions
  • Provide orientation and guidance to users on how to operate new software and computer equipment
  • Organise and schedule updates and upgrades to facilitate users
  • Maintain, update and develop the company ICT asset tracking system
  • Setting up computer workstations laptops and necessary peripheral devices
  • Maintain, monitor and test Company BackupRestore and Disaster Recovery systems
  • Use the company WIFI system to deliver to customers both internal and external
  • Cyber security monitoring and reporting including Firewall maintenance, Website access package, anti-virus, malware protection
  • IP and mobile telephony setup and troubleshooting
  • Digital signage system maintenance and upgrade
  • Print system management
  • Work in conjunction with the ICT Manager and SMT to provide efficient, eco-friendly ICT solutions

Essential Skills/Experience

  • Degree/Diploma or equivalent in Computer Science or other related technical degree/diploma
  • A minimum of 2 years’ experience in an ICT role
  • Strong experience in Microsoft desktop applications (Windows/Office/Outlook) O365
  • Active Directory knowledge
  • Proven experience in dealing directly with users on a wide variety of ICT-related issues
  • Strong PC build and deployment experience
  • Anti-Virus knowledge
  • Strong Networking knowledge – Certification preferable
  • Experience with Microsoft Windows Servers / Azure Platform
  • WiFi delivery
  • Asset Tracking and documentation

Desirable Skills/Experience

  • VMware & Hyper-V experience
  • Windows Server & Desktop
  • Cyber Security: endpoint security, antivirus, firewalls,
  • Veeam & Storagecraft Backup Solutions
  • IP and Mobile Telephony

Helpful Skills

Audience View, Biometric Time & Attendance Systems, Artifax, Digital Signage, Accounts Packages

Clerical Officer – Public Sector

Our client a Public Sector body based in Dublin City Centre are looking to recruit a number of Clerical Officers to join their expanding team. This is a long term agency contract of 12 – 18 months.

The Role of Clerical Officer with the organisation

The Clerical Officer role within this organisation is a key support role in that Clerical Officers are required to provide operational, secretarial and administrative support across the organisation. Working within the matrix environment, Clerical Officers have key responsibilities in terms of providing comprehensive administrative support to projects that facilitate the management of budgetary and stakeholder accountability’s. The role also includes interaction at times with different Authorities and Statutory Committees as well as the public and other stakeholders both on and off site. As such, they must provide a high quality service to all stakeholders that is timely, informed and professional. To achieve this, they should demonstrate a solid understanding of who the organisation’s stakeholders are and the nature of their relationship with the organisation. They are expected to build rapport with stakeholders and provide an efficient, professional and courteous service.

While performing routine tasks are a core element of the role, it also demands a flexibility to be responsive to organisational needs as they arise. The role plays a key part in data and file management within the organisation as well as knowledge management. It demands an organised and efficient approach, a sound knowledge of IT and a good understanding of the organisation’s various policies, processes and procedures, as well the media and regulatory environment in which it operates.

Clerical Officers are expected to be actively engaged in the Performance Management and Development (PMD) process, in their ongoing development as well as actively eliciting feedback that can contribute to an improvement in their own performance.

Potential duties and responsibilities will include

The organisation operates in a matrix environment where resources are deployed flexibly to the areas of priority. As such, staff members are allocated work in a range of areas. Therefore, the list of duties will depend on the work allocation for the individual. This work allocation is set balancing the requirements of the organisation and the specific skillset and competencies of the individual. Generally, the work allocation comprises a range of operational areas with one or two additional projects during the year. The list below is indicative but successful candidates can expect a varied workload across a range of areas.

  • General administrative and secretarial duties, including data and file management and data entry;
  • Assisting in the implementation of operational work activities, supporting managers and other colleagues
  • Collating data/information for reporting, and report-writing
  • Providing high quality customer service, responding to queries and providing information
  • Processing and handling of complaints from the public
  • Assessment and monitoring of broadcast content
  • Data and file management, in line with the organisation’s policies and requirements
  • Routine accounts work
  • Administrative duties relating to public procurement processes
  • Administration duties to support the Authority, the Statutory Committees and/or the Finance Audit and Risk Committee
  • Processing of applications for temporary licenses
  • Preliminary assessment of applications and administration of contracts for the Funding Scheme
  • Providing back up cover for the receptionist during morning and afternoon breaks, and leave.

This list is not exhaustive and aims to illustrate the broad range of duties that Clerical Officers in the Organisation are expected to deliver.

Desirable Skills and Knowledge

  • Experience of the Irish public sector, particularly in a regulatory environment
  • Fluency in or a working knowledge of the Irish language
  • The skills to work as part of a team and the ability to work on own initiative
  • Good IT skills, including a good working knowledge of Microsoft Office, in particular Microsoft Word and Excel.
  • Strong attention to detail
  • Good interpersonal skills

Key Terms and Conditions of Posts

  • 35 hours per week. 9:00 am to 5:00 pm, Monday to Friday with an hour for lunch (unpaid) from 1:00 pm to 2:00 pm
  • The positions are graded at the equivalent of the Civil Service Clerical Officer (Standard) Grade. Salary starts at €25,339 for the first point of the scale up to €38,504 for the fourteenth point of the applicable scale.
  • Annual leave is 22 days per annum pro rata, in addition to statutory public holidays and Good Friday.
  • Travel may be required from time to time. Travel and Subsistence will be paid as per rates fixed from time to time for the Public Service by the Department of Finance and/or the Department of Public Expenditure and Reform.
  • The positions are based in Dublin City. Due to the relatively short duration of the assignments and the requirements to provide administrative support on-site, it is not intended to offer these positions on a hybrid working basis.

Accounts Assistant

Orange Recruitment are currently seeking an Accounts Assistant, to join our client, a Public Sector body. This is a hybrid role, based in Dublin 2. This is a contract role for the duration of 2 years. The salary for this role is €29,542 per annum.

Role Summary

Reporting to the Financial Accountant/Procurement Specialist, the role of the Accounts Assistant is to support the Financial Accountant/Procurement Specialist in managing the fee processes within the Finance Section. This role is vital to ensure that all fee income is processed accurately and to ensure that debtor’s balances are managed effectively.

Key Responsibilities

  • Reconciliation of monthly fee income utilising reports generated from the workflow and finance systems.
  • Issue monthly debtor statements and advance credit invoices.
  • Managing and maintaining the accounts inbox to an appropriate level involving dealing with debtor queries using follow up phone calls and emails in order to resolve queries in a timely and effective manner.
  • Achieve a reduction in debtor balances by way of regular emails/phone calls to debtors and resolution of debtor queries in accounts mailbox.
  • Review of debtor balances and aged debtor listing.
  • Maintain debtor contact details on Accounts System.
  • Assist in the issuing of the Annual Maintenance Fee invoices.
  • Analyse and prepare the quarterly customer refunds
  • Preparation of weekly bank reconciliations.
  • Manage petty cash expenditure and reconcile on a monthly basis.
  • Provide cover for other members of the team.
  • Conduct or assist in ad hoc tasks or projects as identified from time to time by the Financial Accountant/Procurement Specialist or Senior Financial Accountant.
  • Working with colleagues to develop and implement quality management policy and practice
  • Assist in the development and updating of SOPs within the Accounts section
  • Participating, as required, in internal audits, and working on the implementation of any required corrective actions
  • Ensuring that quality management practices and policies in relation to the Accounts section reflect relevant developments in guidelines set by the Department of Health performance related targets.
  • Taking measures to identify and resolve issues impacting performance
  • Reporting regularly on progress against specified objectives, goals and performance targets
  • Effectively communicating objectives, goals and performance targets within the team
  • Promoting a positive, open, friendly and professional working environment
  • Participating in the organisation’s Performance Development Programme (PDP)
  • Attending and contributing to department and organisational meetings as appropriate
  • Ensuring that policies and procedures are communicated in a consistent way to stakeholders
  • Liaising with relevant external organisations in relation to activities and processes relevant to Accounts
  • Attending external meetings as deemed appropriate by the Financial Accountant
  • Ensuring that appropriate mechanisms are in place to support interactions with other areas of the organisation
  • Providing support to other areas of the organisation as appropriate
  • Perform such other duties as the organisation may reasonably require

Qualifications and Experience

To be considered for this post, candidates must have:

  • A minimum of two years’ experience in a relevant finance office environment, preferably Accounts Receivable
  • An appropriate level of experience and proficiency in the use of Microsoft excel is a must.

The ideal candidate will;

  • Have excellent attention to detail and accuracy, combined with excellent numeracy skills
  • Be highly motivated and the ability to manage personal deadlines
  • Have excellent communication and interpersonal skills to liaise with relevant parties as required
  • Have excellent planning and organisation skills including the ability to prioritise and manage large volumes of work.
  • Excellent IT skills.

Executive Assistant – 6 month contract

Orange Recruitment are currently seeking an Executive Administrator to join our client, a Public Sector body located in Santry Dublin 9. This is a 6 month agency contract initially, salary of €28,000- €30,000 DOE.

Job Overview

The division is responsible for upholding and enforcing accuracy and transparency in trade measures by certifying and inspecting measuring instruments used by traders and by inspecting pre-packaged goods to ensure correct quantity. The role of the Executive Assistant in Legal Metrology is to ensure the smooth and efficient running of the administration services for this Division.

Key Tasks and Responsibilities

  • Ensure the smooth and efficient running of the administration services for the Legal Metrology Division.
  • Provide support for the preparation and implementation of inspection schedules.
  • Management of internal and external stakeholder queries ensuring that all enquiries are responded to in a timely manner providing best in class customer service.
  • Preparation of the financial billing, Purchase Orders, managing invoices via the electronic financial software.
  • Provide executive assistant support to the Head of Legal Metrology as and when required.
  • Assist in the data input, maintenance and integrity of key IT System data including Trader Data, returns of Authorised Verifier Data and various templates as required.
  • Responsible for co-ordinating the training requirements for the Legal Metrology Team and liaising with HR in relation to these requirements.
  • Work with the various internal stakeholders in maintaining a quality management system that meets the requirements of ISO 9001 & 17020.
  • Any other appropriate duties that may be assigned from time to time.

Qualifications and Experience

Essential

  • 2 years’ experience working in an administrative capacity in a similar environment.

Desirable

  • 3rd level qualification in business, administration or relevant discipline.
  • Understanding of the Quality Management Principles and their application and Benefits.
  • Excellent working knowledge of Microsoft Office Suite.
  • Knowledge of ISO 9001 & ISO 17020 Quality Management System documentation and requirements.
  • Strong communication skills & the ability to relate well (verbally & written) with both internal and external stakeholders and to work as part of a diverse team.
  • Ability to work on own initiative using sound judgement, discretion and have a common sense approach to dealing with issues.
  • Ability to meet deadlines, prioritise tasks and provide a professional service in a busy environment.
  • Ability to work in a multi-tasked and pressurized environment.
  • Flexible and open to change.

Project Coordinator – National Sports Development Organisation

Project Coordinator required for a National Sports Development Organisation

Job Purpose

Reporting day-to-day to the Cross Collaboration Manager, this role will encompass delivering the European Week of Sport (EWOS), assisting in the development and administration of the sports organisation’s investments and specifically providing support to the organisations Dormant Account Fund, and Healthy Ireland fund. EWOS takes place between the 23-30 September and aims to promote sport and physical activity across Europe. The sport organisation is as the National Coordinating Body for EWOS in Ireland, with a focus on grassroots initiatives, aiming to inspire people to #BeActive on a regular basis and create opportunities in peoples’ everyday lives to exercise more. This role will work as part of a team in the Partnership Unit.

Reporting To: Cross Collaboration Manager

Key Duties and Responsibilities

European Week of Sport

  • Process grant applications for EWOS programmes & projects.
  • Administration & management of the EWOS budget in line with financial policies and procedures.
  • Support EWOS media and communications plan
  • Update, maintain and promote relevant EWOS content topics in coordination with the Communications team.
  • Represent the organisation at international EWOS meetings
  • Coordinate delivery of EWOS events.
  • Researching and providing recommendations on alternative and innovative projects and programmes for EWOS.
  • Develops new concepts and initiatives as part of the EWOS programme
  • Complete all necessary EWOS application forms and reports
  • Assist in the management of events in the lead up to, and during EWOS.
  • Support the evaluation of the EWOS programmes.
  • Manage the EWOS event registration process.

Healthy Ireland

  • Development of Healthy Ireland Fund reporting process
  • Development of DAF application forms and scoring criteria
  • Prepare Board and Grants Committee submissions as well as department Healthy Ireland reports
  • Prepare Healthy Ireland drawdown.
  • Development of projects and initiatives under the Healthy Ireland fund.

Dormant Accounts

  • Development and delivery of internal and external Dormant Account Fund
  • application process
  • Development of DAF application forms and scoring criteria
  • Coordinate the scoring of Dormant Account applications
  • Prepare Sport Ireland Board and Grants Committee submissions as well as department Dormant Account reports
  • Coordinate the mid-year DAF returns process, with the support of administrator
  • Prepare and monitor DAF drawdown, with admin support
  • Monitor and report on DA expenditure, internal and external, with admin support
  • Support the evaluation of Dormant Account projects
  • Transfer evaluation findings into future DA application forms and guidelines

This is not an exhaustive list and the role will include any duties required by Sport Ireland from time to time which are appropriate for the position and the needs of the organisation.

Person Specification:

Essential: Qualifications, Experience, Knowledge, Skills and Abilities

  • Must have a relevant third level qualification.
  • Must have 1 years’ prior professional experience working in the area of sports participation, community and/or health development, within a large organisation operating at national level or international level.
  • Must have excellent interpersonal skills and the ability to communicate effectively with a range of different stakeholders.
  • Must be capable of presenting information verbally in a clear, concise and confident manner.
  • Must be computer literate in MS Office.
  • Must have relevant knowledge of the sport environment in Ireland.
  • Must have a proven ability to work effectively as part of a team
  • Must have experience of working on own initiative.
  • Must be highly efficient and results focused.
  • Must have a keen attention to detail.

Desirable: Qualifications, Experience, Knowledge, Skills and Abilities

  • Ability to think and express complex issues clearly.
  • An understanding of sports and physical activity participation; theories and methodologies.
  • Experience of managing a budget.
  • Experience working on promotion campaigns for events.
  • Ability to be discrete and effectively handle sensitive and confidential issues.

Additional Information:

Contract: 12 month – Agency Contract

Salary Scale: Executive Officer Standard

Location: Blanchardstown, Dublin 15

Closing date for applications for this role is strictly 5pm on Friday 19th of March 2021.