Shop Manager

We are recruiting a full time Temporary Shop Manager for a non profit shop in Galway city centre. This is a temp role week to week, but there is also a permanent role available.  Salary: €26k, 37.5hrs per week.

Role:

Your primary role is the overall management and development of the shop and working to an agreed work plan and financial targets to increase turnover.

 Reports to: Area Manager and Head Office

 Main Responsibilities:

 Staffing:

  • Recruit, train and inform all volunteers of their expected duties and to actively source volunteer staff 
  • Maintain a positive and happy atmosphere with particular attention to customer service and public relations 
  • Ensure shop staffing cover is adequate to the needs of the business and taking into account seasonal trends and daily busy periods of trade 
  • Promptly report to the Area Supervisor, any difficulties that may be experienced with volunteers and Workers 
  • Responsible for monitoring and restricting pilferage of all merchandise from the moment it arrives on the premises until sold or recycled 
  • Assist with training or coaching of staff from the shops

 Shop Management :

  • Ensure that your shop meets the sales and other targets that are set for it 
  • Ensure the shop is opened for trading during the hours of 9:30am and 5:30pm daily from Monday to Saturday and that  you and your staff/volunteers  strictly observe the requirements of the Organisation of Working in Time Act 1997 
  • Ensure that all window displays are attractive and changed weekly (plan yearly celebrations and events) 
  • Take full responsibility for donated goods and ensure proper presentation and merchandising to the fullest potential, including security, washing, ironing and cleaning where necessary, pricing, ticketing and stock rotation  
  • Ensure the shop is kept clean and tidy at all times 
  • Ensure that no goods are offered for sale that are not top quality (no    broken zips, bobbled clothes etc) 
  • Selling furniture and   merchandising of various retail categories. 
  • Training and managing social activation   scheme employees as well as volunteers 

Financial Management

  • Take full responsibility for the shops accounting procedures including banking procedures, till receipts procedures, to ensure that the correct transactions and cash handling procedures are adhered to at all times including staff purchases
  • Take full responsibility for the inventory and security of all equipment and fittings on the premises
  • Arrange and support on-going fundraising events and activities and meet specific  targets 
  • Take full responsibility for proper inventory and accounting of “Bought In Goods” 

Promotion and Marketing:

  • Promote the company Retail brand and the shop locally, through a variety of channels in a cost effective way

 Health and Safety:

  • To be responsible for the health & safety of all concerned within the shop, volunteer and public 
  • Undertake responsibilities as required in the observation of all fire procedures, location of extinguishers and Health & Safety

 Communications:

  • Undertake shop related duties and other ventures as might be required from time to time including attendance at meetings (in particular the Annual General Conference), evaluations & training courses etc

 Other:

  • Ensure you report your day off/sick leave/annual leave and other time off to your Area Manager and Head Office
  • Be flexible with working hours when required by the needs of the business (cover sickness, holidays, promotions and other shop) 
  • Be flexible with your weekly day off; ensure you have shop cover prior to taking your day off. 
  • Any other reasonable duties that may be requested by the Area Manager or Head Office.

 

This job description may be reviewed from time to time in line with the needs of the business.

 

Key Competencies for Shop Managers

 Customer Focus

 Drive for Results 

Time Management & Priority Setting 

Motivating Others 

Building Effective Teams 

Developing Staff 

Innovation 

Integrity and Trust

 

 

 

 

 

 

 

 

 

Temporary Office Staff – South Dublin

We are recruiting for a number of short term Temporary roles across the South Dublin and Dublin city area.

If you have min 1yrs reception, secretarial, admin or accounts experience, please get in touch.  Weekly pay and good terms available.

Scheduler/Administrator – week to week – Dundrum

Finance Administrator – Clondalkin, Dublin 22

Shop Retail – Galway

Pt time Administrator – Phibsborough, D7

Legal Secretary/Receptionist – Dunlaoghaire (full or pt time)

Other ad hoc reception and accounts roles.

Temp Pt time Administrator

Temp Administrator  required for  Phibsborough – PT TIME-18hrs

 

Temp will work 18 hours from Monday to Thursday.  Monday and Wednesday 9.30- 1.30 = 8 hours

Tuesday and Thursday she will work 9am – 2pm – 10 hours. – TBC.

The rate is 15 euros an hour 

The temporary contract is for 6 months from 31/9/21 to 3/3/22

Position is based in  Phibsborough, Dublin 7

There is no parking

Details

  • Dealing with telephone enquiries and booking of appointments.
  • Answering queries in relation to counselling and courses
  • Managing the inputting of client information and annual statistics.
  • Make Client Contributions lodgement in the Bank and manage Petty Cash. Make returns to Finance.
  • Approve all invoices before submitting to Finance for payment.
  • Managing the appointments , supervision and meetings in the diary.  Also notify counsellor of all new client appointment and cancellations.
  • Monitor waiting list on a daily basis and input statistics on central spreadsheet.
  • Input statistics on Counsellor Database and Intranet and prepare claims for counsellors and send to Finance for payment and prepare quarterly reports for each counsellor.
  • Prepare new files for new clients.  
  • Booking counsellors for in-service training when advertised.
  • General administration.
  • Sourcing and training of new Voluntary Support Personnel.
  • Manage and circulate Rota.
  • Purchasing of household items when necessary
  • Ordering of office stationery
  • Ensuring general neatness of office. Liaise with Cleaning Supervisor if necessary if you wish to change Rota
  • Arrange the maintenance of the garden

Head Office – Clonliffe Road

  • Shredding and Scanning of Documents
  • Setting up Zoom meetings –
  • Type up and circulate out Agenda

Temporary Secretary (legal)

We are recruiting a Temporary Secretary to start asap to work with a general Legal Practice based in Dunlaoghaire.

Duties will include: Typing documents, answering phones, general support to this Legal Practice.

Hours 9am-5pm/ Flexible for reduced hours also.

If you have previous Legal Secretarial or general Secretarial with dictaphone experience, please contact us. Will also consider candidates with good typing skills who want to gain more experinece in the legal field.

Accounts Payable Assistant

We are recruiting an Accounts Payable Assistant to support an Accountant, working for a Wine distributors in the Dunlaoghaire area, moving to Sandyford, Dublin 18 in January 2022.

This is a busy role and duties will include:

  • Supporting the Accountant with various accounting duties
  • Entering invoicing onto their bespoke accounting system
  • Reconciling accounts
  • Liaising with creditors
  • General accounts duties
  • Answering queries and general admin duties
  • Salary : €28-32k
  • This is a full time role

Requirements:

  • Ideally you will have min 1-2 years previous accounts experience and have worked with an accounting package
  • Strong attention to detail
  • IATI qualified to working towards would be an advantage

Front Desk Administrator

We are recruiting a Front Desk Administrator for a busy Medical Consultancy based in the Ballsbridge area.

Duties will be varied and will include:

  • Managing the Front desk area, working with one other Receptionist on the desk
  • Scheduling patient appointments, rescheduling when necessary
  • Administrative duties , up keeping of spreadsheets
  • Customer Service- meet and greet patients, providing information in a caring manner
  • Using inhouse system and taking payments

Requirements:

  • Must be able to work in a fast paced environment in a dynamic team
  • Strong customer service skills
  • Previous experience working on a front desk in a professional environment is required
  • Good IT skills
  • Min 2 years relevant experience
  • Full time hours – 36 per week
  • This role is immediately available
  • Salary: €29/30k

Office Manager – D2

Office Manager (Administration/Bookkeeping)

A multifaceted position the office manager plays a critical role in the day to day running of this busy property company.

Responsibilities:

Compliance:

  • Ensuring that the business is Property Services Regulatory Authority (PSRA) compliant
  • Gathering Anti Money Laundering documentation
  • Annual renewal of PSRA Licence, RSCI and other professional subscriptions
  • Preparation for Regulator Audit
  • Processing RTB Registrations

Bookkeeping:

  • Invoicing & Credit Control
  • Processing Staff Expenses and Monthly Payroll Payments
  • Managing Client Account monies
  • Bank lodgements & Petty Cash
  • Assist Accountants with VAT returns & Annual Audit Preparation

Rental Property Administration:

  • Assist the lettings team with drawing up new lease agreements
  • Ensuring rental payments are received and follow up on any late payments
  • Producing Rent Schedule / Statement of Account for Landlord
  • Organising contractors for maintenance issues arising in rental properties

Office & Building Management:

  • First point of contact for clients and customers
  • Stationery Orders
  • Database and File Management
  • Building / Facilities Management
  • Tenant Rent Invoicing and Collection

Assistant to Director:

  • Compiling Letters, Reports, Presentations
  • Meeting Preparation
  • Travel arrangements

 

Requirements:

  • Advanced PC skills including Word, Excel and PowerPoint
  • Previous experience of using databases, accounting packages
  • Strong time management, organisational and multitasking skills with an ability to work unsupervised on day-to-day duties and tasks
  • Excellent administration skills with strong attention to detail
  • Reliability / Flexibility
  • Highly discreet and confidential
  • Previous experience of a support role in an Letting Agents a distinct advantage
  • A bookkeeping qualification and previous experience of using Xero advantageous
  • Possibility of working from home 2 days per week if preferred

 

 

Temp Finance Administrator

Accounts Administrative Assistant Required for Facilities company based in the D22 area for a 4 week period, maybe longer.

To assist the Finance team with

  • data entry
  • filing
  • updating systems
  • checking reports
  • requesting information from Suppliers
  • general ad hoc duties.

Required

Excellent Attention to detail

Excellent IT skills including – Microsoft Outlook, Windows & Excel

Strong Communication and interpersonal skills

Ability to work under pressure and to tight deadlines

Ability to multi-task

Experience using Sage 50 Accounts would be an advantage however not required.

Machine Operator – D18

Job Description

Machine Operator / General Operative required for an international Manufacturing company based in the Dublin 18 area – 

Duties will be varied and will include machine operation, painting and general operative duties. Shifts are Monday-Friday.

Clean room experience is preferable. Hours will run on a shift basis.
This job runs on three shifts-
1- 6am – 2pm
2- 2pm – 10pm
3- 10pm – 6am

Responsibility:

Finishing

Operation of all finishing equipment.
Finishing and packing duties.
Quality control of finished product.
Meeting set production targets/productivity.
Press Support

Gravure press wash ups and tidiness.
Flexo press wash-ups and tidiness.
Anilox roll cleaning.
Ink Issues/returns.
Stores

Stores/Dispatch support.
General

General Interior /exterior factory tidiness ie: Cleaning, emptying bins…
General mezzanine floor tidiness duties.
General print finishing machinery upkeep ie: Cleaning, lubricating.
Salary: c €28500 (see breakdown) – possibility of earning on some overtime also

· Basic Weekly Rate €445.69

· Double Day + 17.5% €523.68

· Night Shift + 33.33% €594.24

Experience required: Min 1-2 yrs experience working in a manufacturing environment. Ideally operating machines, working in a clean room, flexible approach.  Possible overtime available.

Please state your availability when applying for this 9mth contract.

This role operates on a shift basis

This job is immediately available

Project Administrator

Southside Personnel are recruiting for a Project Administrator for our client a leading Construction and Maintenance Company based in Dublin 12. This is a 6 month contract initially. The successful candidate will be required to work from their office.

Responsibilities:

  • Assist the project manager with administrative duties.
  • Tracking assigned jobs through project completion.
  • Assisting site foremen with Electrical certificates online.
  • Checking documents to ensure accuracy.
  • Placing and managing orders daily.
  • High volume of calls incoming/outgoing especially with employees on the road and client interaction by phone and email.
  • Filing and general office duties.
  • Covering other staff members annual leave on other projects.
  • Sourcing contractors for special jobs.

Requirements:

  • 1-2 years’ experience in an office manager or administrative role.
  • Excellent communication skills.
  • Be able to manage demanding workloads.
  • Excellent customer service.
  • Must be proficient in MS Excel, Word and PDF