Accounts Specialist -Dublin 18

DUTIES:

  • Match purchase orders to invoices and enter invoices into computer.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
  • Pay vendors by monitoring, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments.
  • Pay employees by receiving and verifying expense reports for advances; preparing checks.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data.
  • Report sales taxes by calculating requirements on paid invoices.
  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
  • Protect organization’s value by keeping information confidential.

Accounts Receivable

  • Posts payments daily, to correct accounts and G/L.
  • Makes outbound collection calls on past due accounts, whenever required.
  • Balances Cashiers Report daily.
  • Deposits monies received the same day the funds are received and posted.
  • Accurately posts all clients credit cards and credit card payments.
  • Accurately invoices all clients completing this duty within established time guidelines.
  • Audits client files as required.

General Duties

  • Writes and interprets documents such as a departmental procedure manual.
  • Writes routine reports and correspondence.
  • Calculates figures and amounts such as discounts, interest, percentages.
  • Solves a variety of problems involving several concrete variables in standardized situations.

JOB REQUIREMENTS:

  • Good Accounts qualifications
  • 3 years accounts experience in AR and AP
  • Knowledge of general accounting principles, regulatory standards and compliance requirements.
  • General math skills.
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
  • High degree of accuracy, attention to detail and confidentiality.
  • Excellent data entry skills.
  • Demonstrates a sense of urgency and ability to meet deadlines.
  • Ability to work independently or as a team member.
  • Organization and prioritization skills
  • Attention to detail
  • Problem solving skills
  • Ability to complete work on schedule
  • Customer service skills
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