Executive Assistant – 6 month contract

Orange Recruitment are currently seeking an Executive Administrator to join our client, a Public Sector body located in Santry Dublin 9. This is a 6 month agency contract initially, salary of €28,000- €30,000 DOE.

Job Overview

The division is responsible for upholding and enforcing accuracy and transparency in trade measures by certifying and inspecting measuring instruments used by traders and by inspecting pre-packaged goods to ensure correct quantity. The role of the Executive Assistant in Legal Metrology is to ensure the smooth and efficient running of the administration services for this Division.

Key Tasks and Responsibilities

  • Ensure the smooth and efficient running of the administration services for the Legal Metrology Division.
  • Provide support for the preparation and implementation of inspection schedules.
  • Management of internal and external stakeholder queries ensuring that all enquiries are responded to in a timely manner providing best in class customer service.
  • Preparation of the financial billing, Purchase Orders, managing invoices via the electronic financial software.
  • Provide executive assistant support to the Head of Legal Metrology as and when required.
  • Assist in the data input, maintenance and integrity of key IT System data including Trader Data, returns of Authorised Verifier Data and various templates as required.
  • Responsible for co-ordinating the training requirements for the Legal Metrology Team and liaising with HR in relation to these requirements.
  • Work with the various internal stakeholders in maintaining a quality management system that meets the requirements of ISO 9001 & 17020.
  • Any other appropriate duties that may be assigned from time to time.

Qualifications and Experience

Essential

  • 2 years’ experience working in an administrative capacity in a similar environment.

Desirable

  • 3rd level qualification in business, administration or relevant discipline.
  • Understanding of the Quality Management Principles and their application and Benefits.
  • Excellent working knowledge of Microsoft Office Suite.
  • Knowledge of ISO 9001 & ISO 17020 Quality Management System documentation and requirements.
  • Strong communication skills & the ability to relate well (verbally & written) with both internal and external stakeholders and to work as part of a diverse team.
  • Ability to work on own initiative using sound judgement, discretion and have a common sense approach to dealing with issues.
  • Ability to meet deadlines, prioritise tasks and provide a professional service in a busy environment.
  • Ability to work in a multi-tasked and pressurized environment.
  • Flexible and open to change.
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