Project Manager

Job Summary and Mission

The Project Manager shall be fully responsible for all preventative, repair and maintenance actions that occur during shifts, and for the direction, supervision, performance and control of all administrative, operation, maintenance, repair, and related services of the facilities Maintenance and Utilities.

Key Responsibilities

  • Serve as the on-site manager representing the Contractor and shall supervise and train their employees to ensure compliance with all provisions of this contract
  • Responsible for all day-to-day operations and maintenance, performance, supervision, and control of services provided under this contract and that these services are performed in an effective and efficient manner
  • Must be fully familiar with the requirements of the contract, the schedules and ensure the proper skilled staffing levels are provided
  • Must implement and adhere to the policies and procedures
  • Meet with the Administration and the Contractor’s corporate management on matters relating to the services performed with a view toward obtaining effective coordination of all operations
  • Implement policies and procedures of the Administration and the Contractor relating to all services covered by the application of specifications
  • Issue reports and summaries to the Administration as required
  • Assist the Administration with review of existing new and proposed construction documents and diagrams for new work
  • Develop and implement with Administration’s written approval long-range maintenance and repair plans for equipment and systems
  • Responsible for the training of the Contractor’s on-site personnel in the performance of their duties
  • Ensure that the work responsibilities are allocated properly among subordinates by the development and implementation of manpower schedules
  • Establish and coordinate a preventive maintenance program, work methods procedures, and an efficient work-scheduling program to result in an efficient operation
  • Responsible for the establishment of performance standards for each phase of work
  • Responsible for the adherence to standard practices and quality specifications for all work performed
  • Establish a program for the acquisition, storage, and accountability of all operating materials, tools, and equipment
  • Acquire the services of outside subcontractors, evaluate bids, make recommendations to the Administration, and supervise subcontract work to its completion
  • Make regular inspections of the condition of all equipment and systems under this contract; report findings, and the actions required correcting any deficiencies
  • Maintain MAXIMO system through work order generation, initiating, tracking, scheduling, updating, planning, reconciling, etc.
  • Establish and implement a quality control program to include tracking and reviewing all work order
  • Coordinate agendas of monthly meetings among the Administration and the Contractor, ensuring follow through of actions and timelines of meetings
  • Maintain and reconcile periodically an accurate key inventory of Administration issued keys, tools and equipment
  • Develop and oversee an effective work safety program
  • Shall be capable and licensed to drive a motor vehicle
  • Perform any additional duties on an as required basis where such duties are within the scope of contractual limitations or as required by the Administration
  • Provide safe environment for work force and visitors
  • Develops, monitors, and administers MDE compliance requirements in coordination with Office of Fair Practices


  • Bachelor’s degree (B.A.) from four-year College or university with a bachelor’s degree in Engineering, Business Administration, Electrical/Mechanical Schooling; or six to ten years related experience and/or training with heavy equipment and fleet management; four (4) of which must have been in an administrative capacity managing staff, developing industrial equipment maintenance programs, and budgets in a heavy equipment fleet environment. Experience and education may be substituted, one for the other, on a year for year basis.
  • Experience in modern fleet financing, acquisition methodologies (i.e., leasing), work scheduling and estimating.
  • Excellent leadership and people management skills
  • Experience in business development, sales and commercial negotiation & pricing
  • Wide ranging general management experience, with some years of senior management experience
  • Extensive management and/or support service experience
  • Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
  • Interpersonal skills: Independence, decisiveness, and the ability to work accurately and independent of immediate support
  • Able to influence, engage and motivate at all levels
  • Flexible, determined to succeed and self-motivated
  • All applicants must hold requisite employment authority to work in the USA
  • Must be at least 18 years of age
  • Must pass pre-employment drug screen
  • Possess and maintain current valid Maryland driver’s license
  • Ability to proficiently read, write and speak English
  • Able to remain calm under pressure
  • Must pass FBI background check and obtain US Customs seal
  • Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills and Abilities

  • Ability to learn quickly
  • Ability to understand and carry out oral and written instructions and request clarification when needed
  • Strong interpersonal skills
  • Ability to work as part of a team
  • Ability to build relationships

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Moderate physical effort required in this role. Handling of lightweights, intermittent standing, sitting and walking. Uncomfortable working conditions due to dirty equipment, loud noises, heat, dust, weather, and fumes associated with fleet maintenance activity.

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