Receptionist and admin

Receptionist + Administrator

Duties and Responsibilities

  • Managing the switch board and greeting visitors at reception, ensuring reception is presentable at all times.
  • Management of incoming fax, post, emails and general correspondence.
  • Clerical and phone support to the Managing Director and heads of departments.
  • Arrange meeting room – tea-coffee, book lunch/tidy afterwards.

Providing administrative support to the Supply Chain department. This support will primarily be as cover and back-up for full-time admin staff.

Duties may consist of the following:

  • Timely entry of all email, fax and telephone sales orders onto the SAP system
  • Timely resolution of enquiries relating to orders, deliveries, credits etc.
  • Issuing standard quotations to customers.
  • Deal with customer queries and complaints and liaise with sales staff on same
  • Management of the back-order process by updating purchase / sales orders with the latest information and communicating the updated information to our customers.

Attributes

  • Be proficient in MS Office applications (Word, Excel) in an office administration environment.
  • Be proficient in Microsoft Office email system or equivalent.
  • Academic – Leaving Certificate or FETAC Level 5 or equivalent at a minimum.
  • Strong inter-personal and communication skills, both written and oral.
  • Ability to work on own initiative to get priority tasks completed.
  • Ability to work as a key member as part of a multi-disciplinary team.
  • This is a full time role, hours are 9.00am to 5.00pm Monday to Friday.
  • All candidates must be eligible to work in the EU.
  • At least 6 months experience in a similar role would be preferable but not necessary.
  • Full training will be provided.

Excellent Employee Benefits

  • Company pension scheme
  • Company contribution to health insurance
  • Life Insurance, and Permanent Health Insurance (i.e. income protection)
  • Performance based bonus
  • Family time: the client offers fully paid maternity leave, fully paid paternity leave, two weeks of fully paid parents leave, fully paid adoptive leave, as well as enhanced breastfeeding support
  • The client also offers two days paid leave per IVF Fertility cycle to all employees regardless of length of service. There is no limit to the number of cycles.
  • Sports & Social (no employee contribution) minimum two events per year

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